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Land and Infrastructure needed for CBSE affiliation

Land and Infrastructure needed for CBSE affiliation

Posted on April 25, 2018 | by Vinod Kakumanu

Land required to start /open a CBSE school or for securing CBSE affiliation depends upon factors including the type of school i.e. primary, secondary, senior secondary and location of the school within the country.  

The requirement of land also depends upon number of enrollments and number of sections the school is planning to run. We have detailed the specifications with regard to the minimum land area and infrastructure as given in the CBSE bye laws 2018

 

The land area needed for a starting a CBSE affiliated school is 8000 square meters (1.98 Acres).  The school having land not less than 6000 square meters (1.483 Ares) may be granted affiliation provided the number of enrollments and number of sections is limited in accord with the Appendix-V.

The land requirements will be a minimum of 4000 square meters (0.99 Acres) for schools within the municipal authorities of cities with a population above 15 Lakhs, Ghaziabad, NOIDA, Faridabad, Gurugram, Panchkula (Haryana), Mohali/SAS Nagar (Punjab)  and the satellite cities of Chandigarh, schools located in Hilly areas (as defined by NITI Ayog) and schools located in capital cities, North Eastern states and  Jammu & Kashmir

For the schools located within the limits of Municipal Authority of the class-X cities  Ahmedabad, Bengaluru, Hyderabad and Pune, the minimum land requirement will be 2000 square meters for a Secondary School and 3000 (or 4000) square meters for a Senior Secondary School subject to the restriction of optimum enrolment and number of sections given in Appendix-V.

The minimum land requirement will be 1600 square meters for a Secondary School and 2400 (or 3200) square meters for a Senior Secondary School subject to the restriction of optimum enrolment and number of sections given in Appendix-V for the school located in the limits of Municipal Authorities of 4 metropolitan cities of Chennai, Delhi, Kolkata and Mumbai; State of Arunachal Pradesh; state of Sikkim and the Islands.

The minimum land requirement for Secondary school and Senior Secondary School situated on the Hill Station is 2000 square meters and 3000 (or 4000) square meters respectively.

Land Ownership

Duly registered documents before the Registration Authority concerned of the State are required in the name of the school/trust/society/company. In case of the lease, a minimum term of 15 years is mandatory.

Society/trust/company can get into an arrangement with another organization for sports & physical activities, such an arrangement should last for at least 5 years.

The school building and infrastructure

The dimensions of the classroom and mathematicsLooking to buy, sell or rent school property ? laboratory are minimum 8 m x 6 m (500 Sq. ft). Well-equipped Laboratories and the computer lab with minimum dimensions of 9 m x 6 m (600 sq. ft). The prescribed dimensions for the Library are 14 m x 8 m (1206 sq. ft). Separate rooms for Music, Dance, Arts & Sports or common multipurpose hall to accommodate all the activities is required

The specifications of CBSE with respect to the classroom space mandate 1 sqm space per student. The strength of any given section of any given class must not exceed 40 students. The playground must be big enough to accommodate a 200 m track and there must be space for a volleyball court and outdoor sports like Kho- Kho and Kabbadi.

For wheelchair users, the school must provide ramps in toilets and at entry/exit points and auditory signals in elevators/lifts in accordance with the provisions laid down in RPWD Act- 2016.

The school must provide healthy and hygienic toilets on each floor with washing facilities for boys and girls separately. The toilets for the primary students should be provided separately. There should be separate toilets for staff members. Signage Boards should be displayed prominently on the toilets of all categories.

Portable water, Health & Hygiene, fire safety, building safety, and transport precautions should be made available as per the local body directives.

The schools that are applying for up gradation of affiliation or switch over must understand the stipulations of CBSE regarding the strength of the school and corresponding classroom area.  For instance, a school from pre-primary to class XII wants to accommodate 1000-1250 students it would need 1000 sq meter of minimum classroom area and then commensurate playground and facilities. It will amount to around 1 acre. As the number of students increases the sections in a class will have to be increased given the maximum strength norms.

Every school should have at least one adequately equipped computer lab with a minimum of 20 computers or computer student ratio of 1:20, along with proper software and cyber safety mechanisms. Wherever such facility is available, every school should have the facility of Broad Band Connectivity.

It is to be noted that the school land should be contiguous i.e. it should be in one place. The land must be secured with a pucca boundary wall. Details listed under Chapter 4, CBSE Bye-Laws 2018.

The land and school infrastructure specifications of the board must be adhered to for securing affiliation and eventual up gradation. You can easily find land required for CBSE school on popular web portal schoolprop.com

For assistance on any aspect of starting a CBSE school or obtaining CBSE affiliation, up gradation or CBSE switchover of an existing school, contact us.

 

 

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Documents Needed While Applying for CBSE Affiliation

Posted on April 25, 2018 | by Vinod Kakumanu

 

All applications shall be submitted online only. Following documents are required to be uploaded while making an application for CBSE affiliation online –

  1. No Objection Certificate stating that State/UT Government has no objection with regard to CBSE affiliation of the school. The NOC will be considered valid until it is affirmatively withdrawn by the issuing authority, therefore the school promoters need not worry if the NOC is past its indicated period. The name and address of the school in this certificate should be same as mentioned by the school in the application.
  2. Formal prior Recognition letter issued by the education department of the state or the union territory declaring the affiliation of the school with the state board. If the school is applying for Middle Class Approval, recognition letter for classes I to V will be required. In case the school is applying for provisional CBSE affiliation for secondary level (class IX and X), it will need to submit the recognition letter for the class I to VIII.
  3. The mode of uploading must be a scanned single pdf file in case of both the NOC and Recognition letter
  4. Copy of Registration letter of the Trust/Society Section 8 Company. The name and address of the Society/Trust/Company in this certificate should be same as mentioned by the school in the application form.
  5. Land Certificate from the concerned authority
  6. Affidavits announcing the following (find sample affidavit at http://cbseaff.nic.in/cbse_aff/welcome.aspx)
      • Non-Proprietary Character of society from First Class Magistrate.
      • No relation amongst the School Managing Committee members.
      • That without Affiliation school will not start class 9th/11th
      • That society/school is not part of any franchise arrangement
  7. Infrastructure detail photographs Front view, back view, library, all labs, top view from the roof of the school including a playground and all 4 sides of the boundary wall in a single PDF file.
  8. Fire safety certificate
  9. Health & Sanitation certificate.
  10. Safe drinking water certificate
  11. Building Safety Certificate.
  12. Staff EPF deduction certificate Latest EPF challan in the name of the school
  13. Reserve funds proof (Only in case of up gradation).
  14. Balance sheet/Financial status certified by CA for last 3 years
  15. Salary paid through ECS/Cheque (Certificate issued by the associated bank).

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In case of switch over from state board to CBSE at secondary or higher secondary level

  1. Affidavit for the closure of classes in a phased manner along with 2 to 3 years State board result in gazette issued by the state board
  2. Land registration and/or lease documents

Important details related to the aforementioned documents

Land Documents: The documents related to the school land that the school must produce before the board at the time of application for affiliation, inspection and thereafter, include–

  • Legible copies of the registered sale deed, lease deed or the gift deed through which the ownership of land has accrued in the name of the school or the Society/Trust/Company running the school. Such land has to be in the name of the school or the society running the school. If the land is leased, the period of the lease must not be less than 30 years.
  • Land certificate–The school must acquire the original Land Certificate issued by the concerned District magistrate/Registering/Revenue authorities.

Essential Safety certificates: The certificates among those aforementioned that pertain to the safety of the building and other amenities for children will be considered valid for 1 year after the date of issuance, this in case when the certificate does not have a specified date.

  • It must be noted by the school promoters that the Building safety certificate must have been issued by a Government Authority and not from private engineers. Safety certificate issued by empaneled engineers will only be admissible if they have been authorized by the state government to issue “Building and Structural Safety Certificate”.  Fire Safety certificate must be issued by Fire Department and Safe drinking water and Health & Hygiene certificate must also be issued by Govt. authority.

Balance Sheet: School’s account should be separate from that of the Society/Trust/Company to which the school is associated. Complete Balance Sheet for the last three years of school operations audited by CA should be in place for review.

Franchisee schools: The CBSE bye-laws clearly mandate that the school should not be paying any fee or royalty to any other organization or institution for the use of name, logo or motto. An affidavit stating the above is also required to be submitted.

All the documents that are to be uploaded at the time of application must be either in English or Hindi. If the document is translated from vernacular to English or Hindi, an affidavit to the effect that the translation is exact, free from omissions or commissions must be given by the Manager appointed by the School Management Committee along with the name designation and stamp/seal of the issuing authority. The proformas, certificates are given in the respective appendices of the affiliation bye laws of the board. It has to be ensured before uploading that the size of any file should not exceed the given limit.

For assistance on any aspect of starting a CBSE school or obtaining CBSE affiliation, up gradation or CBSE switch over of an existing school, contact us


17. Do I need to have a state board affiliation to start a CBSE/ICSE school?

Posted on March 28, 2018 | by Vinod Kakumanu

Yes, State board recognition is necessary for getting affiliated to any board that include CBSE and ICSE. The state education department also needs to issue an NOC stating that it has no objection regarding your school’s affiliation to the CBSE/CISCE. For complete details about getting your school affiliated to CBSE or ICSE refer to our blog posts How to Start a School and get CBSE affiliation? or How to start a school and get ICSE affiliation?


How to Start a CBSE School Anywhere in India?

Posted on December 19, 2017 | by Vinod Kakumanu

 

There could have hardly been a better time to start/open a CBSE school in India and get CBSE affiliation. We say so because we are witnessing a change of orientation of the board – the 2018 reforms in CBSE Affiliation Bye-Laws, which are by all accounts progressive. The curtailment of paperwork, credence to state-verified documents and attestations by CBSE board and vice – versa has simplified the process of CBSE affiliation.

 

Start CBSE School

 

The changes that have been made in the affiliation bye-laws 2018 are not just limited to the modus-operandi of the affiliation process but also cover all the aspects of school management, suggesting or mandating changes as necessary.

This article focuses on directing school promoters to start a school and get affiliated to CBSE in the wake of CBSE Affiliation Bye-Laws 2018. Bye-laws have been admittedly bifurcated into pre-affiliation and post-affiliation norms. The pre-affiliation norms apply for schools aspiring for a CBSE affiliation and the post-affiliation process applies to schools that are already inspected by the affiliation committee and their recommendations have been affirmative.

Notably, Central Board of SecondaryStart a CBSE School Education (CBSE) is the national board of school education that has 27783 affiliated schools to date with a student count of 2 crores instructed by 70 lakhs teachers. I believe changes of such proportion in an enterprise like CBSE are bound to have noteworthy effects on education in India.

The revamped affiliation bye-laws October 2018, which came into effect are expected to benefit many, not in the least the school promoters or eduprenurs who are seeking to start a school with CBSE affiliation. The move has come in response to the concerns about the complexity and volume of the previous bye-laws document that was hard to follow and comprehend independently.

The new avatar of the bye-laws document is concise and puts into effect several qualitative changes in the roles of the bodies, for instance, the priority shift in the affiliation- inspection committee, focus on learning outcomes and redefined role of teachers making it more wholesome and accountable.

Franchise

CBSE provides affiliation to the schools within the country and abroad, the nomenclature used by CBSE for different types of affiliation is listed under –

  1. Approval for Middle Class Syllabus which implies issuance of permission by the board to run the board’s curriculum till class VIII.
  2. General Affiliation of a Secondary School or Senior Secondary School.
  3. Upgradation of a school approved for Middle Class Syllabus up to Secondary or Senior Secondary Level.
  4. Upgradation of an affiliated Secondary School up to Senior Secondary Level.
  5. Switch over of Schools upto Secondary and Senior Secondary Level. Schools already affiliated with other Boards of education are granted affiliation to CBSE under this category.
  6. Regular Affiliation of schools – One-time regular Affiliation will be granted to the schools run by Government and related societies like Central Schools, Navodaya Vidyalayas, Sainik Schools etc.

The single most differentiating measure that has been put into effect by the revamped affiliation bye-laws is the provision of mandatory composite affiliation. Earlier it was applicable to only selective categories. It will be mandatory for the schools to run all classes starting from the incipient class and up to the class for which affiliation has been granted. For Instance class 1st to 8th , class 1st to 10, from 6th to 8th ,6th to 10th , 6th to 12th . There are 2 provisions within the composite affiliation which to me is a paradigm shift, one of them is composite affiliation from class 1 to class 12 and the other is the concept of “Innovative Schools”. The composite affiliation afforded to the innovative schools is from class 9th to 10th and class 9th to 12th. The move opens up a big opportunity for mainstreaming alternative educational philosophies like Montessori, Steiner/Waldorf, etc

Initially, the affiliation to any of the private-unaided school expires in 3 years and renewal is subject to the board which will examine the consistency of the practices of the school in accordance with the bye-laws. This move has brought a lot of applause from all the stakeholders as it encourages a sustainable and integral approach.

Online applications for all categories open on 1st January and close by 31st March of a calendar year. Please refer Appendix-VI of Affiliation Bye-Laws for the detailed time frame of applications category-wise.

 

How to start a school in India?

 

Essential Conditions for Affiliation of Schools

CBSE recognizes the role of Trust/Society/Company running the school in providing ‘healthy learning environment’ and establishing a center of ‘educational excellence’. Essential conditions for affiliation of schools are outlined here —

  1. The establishment of the school – the application for affiliation has to be made by an existing school. The school could be set up, in case of private-unaided schools, by a registered non-proprietary society/trust /section 8 company. The schools cannot accept capitation fee or accept donations. We have covered the subject starting a new school in India in a separate blog post click here to read.
  2. Legal Registration or registration under the law – the school that is aspiring for affiliation to CBSE must be run by the society/trust/section 8 company which is legally registered under respective registration acts.
  3. School Management Committee – CBSE mandates the formation of a School Management Committee for every school affiliated to the board as stipulated in the Right to Education Act 2009. There are stipulations about who would the SMC members be and what would be the functions of SMC. The main points regarding the constitution of the SMC are given below

– Head of the school is the member secretary of the SMC

– The SMC of a private school can have no more than 21 members.

– Two parents of the two separate students of the school and two from the teaching staff will be in membership

– Two teachers from other school or college will be appointed as members

– No relative of SMC member will be appointed as the school Principal

– Not lesser than 50% women will form the SMC.

– The employment of teachers and the staff is incumbent on the SMC

 

Guidelines regarding the constitution of the SMC must be strictly adhered to, The School Management committee, besides ensuring the observance of the CBSE affiliation norms will also oversee the finances and provision of school supplies including furniture, science equipment, books for the library, teaching aids, and sports material. For detailed roles and responsibilities refer Chapter 9, CBSE bye-laws 2018.

School promoters may procure reliable, state of the art school supplies from online stores like schoolsupermart.com

 

SchoolSuperMart

 

  1. State Government Recognition – any new school has to be recognized by the state or UT. This recognition bestowed by the government’s department of education is also understood to be an effective affiliation to the state board. The process is undertaken as per the stipulations of Right to Education Act 2009. At the time of applying for affiliation, the school shall submit the formal letter of recognition to the CBSE.
  1. No Objection Certificate from the State Government – The applicant schools must apply and acquire from the office of District Education Officer (DEO). DEO’s office becomes a vantage point, it clears the way by stating that the State does not have any objection regarding the school’s affiliation to CBSE. The NOC thus issued remains valid for an indefinite period for CBSE’s purpose even if there is a date put on it. NOC will stand admissible unless it is formally withdrawn by the issuing authority.
  1. Land – The school land must be owned/ leased by the trust /society/company. In the event of the lease, the minimum term of expiration must be 15 years.

The size of the land on Land and Building requirements for CBSE affiliationwhich the school building is planned to be constructed must be 8000 square meters (2 acres). The renewed emphasis of the CBSE on sports and physical education has increased the importance of the playground and sports infrastructure to a degree without precedent.

Keeping in view, the differences between the territory, demographics, level of urbanization and density of population, the land requirement has been benchmarked less than 2 Acres.

CBSE bye-laws expressly delineate the land required to establish a CBSE affiliated school in different regions of the country that are situated in the cities (beyond 15 lakh population), metropolitan cities, class X cities, cities within the National Capital Region, state capital cities, hilly areas, North Eastern States, J&K and the Islands of Andaman & Nicobar and Lakshadweep. In these places, land area requirement may vary from half an acre to 2 acres depending upon the category. The exact land requirement for your location must be in accord to Chapter 3 of the CBSE affiliation Bye-Laws 2018. 

It must be noted that the concession made in the minimum land requirement accompany conditions of limiting the enrollments and the number of sections for each grade.

  1. The physical Infrastructure of the school must also be in accordance o the revamped CBSE bye-laws for opening a CBSE school. The minimum dimensions for the –
    1. Classroom is 8 x 6 meters (~ 500 sq.ft)
    2. Computer lab and laboratories is 9 x 6 meters (~ 600 sq.ft)
    3. Library is 14 x 8 meters (~ 1206 sq. ft)

Specific details are listed under Chapter 4 of the Affiliation Bye- Laws 2018.

  1. Website – schools applying for affiliation are required to host a website and maintain it. The website must be exclusively used by the school for important declarations, information or for administrative ends etc.
  1. Documents Needed – the application for affiliation is submitted on-line, accompanying it are the scanned copies of documents. The complete list of the documents that are required at the time of application is listed in our blog post titled documents required while applying for CBSE Affiliation. They are also available as annexures II, III, IV in CBSE Affiliation Bye-Laws 2018
  1. The letter of intent—the letter of intent is issued by the CBSE basing it on the completion of conditions and favorable report from the Inspection Committee.

The affiliation to any board simultaneous to CBSE is not allowed for any school that intends to accommodate both batches in the same infrastructure and space. In other words, Dual Affiliation is not allowed.

 

Online Application

The Bye-Laws necessitate that the entire process goes online. The application and the subsequent procedure has been listed for the optimal understanding of the school promoters.

School promoters must get their school registered with the CBSE on the board’s official website. Prior to the application, scanned copies of the prescribed documents must be readied for uploading and promoters must be ready to pay the affiliation fee as per  Appendix-1 CBSE Affiliation Bye-Laws 2018. 

The Affiliation InspectionThe affiliation inspection committee comprises at least 2 people, one of them is an academician. The suitability of the school for becoming a CBSE affiliated school will be judged through the assessment of several aspects including teaching methods, learning outcomes and overall academic standards maintained by the school.

CBSE would mostly concentrate on pedagogical styles being employed, the status of sports and games, student –counselor relationship, academics, reading habits and browsing habits of the students and other such subjects which ultimately arrive at raising the standard of education.

The schools are instructed to pay an annual sports fee which will be subject to change from time to time on the CBSE Board’s discretion.  The school will send students representing the school in various inter-school sports and games competitions, rules related to the participation in the inter-school competition will be directed by CBSE.

If an “innovative school” apply for affiliation with the CBSE it will have to demonstrate how useful is its way of teaching & learning besides the suitability of pedagogical styles within the context of the K-12 school system in India.

Commencement Certificate must be earned by the school by applying via the grant letter stating that all the conditions have been met.

The changes in the bye-laws of affiliation will shift the perspective of the inspectors, the need for the training of teachers will be better assessed and they will be oriented to the learning needs of the 21st Century.

For curricular implementation, the schools will get their due of expert guidance from the academicians. The ones who want to start a school will have the obvious benefit of the fast-tracked process of affiliation. As for the existing schools—affiliated or candidate for affiliation– the entire effort and thought will not be invested in infrastructural superficialities. They will have the time and need to reflect upon obtaining and maintaining the desired levels of education.

Difference between the CBSE and state boards

 

CBSE is the leading national school certificate examination conducting board. It is followed by the CISCE as far as national boards of affiliation in India is concerned. A comparative assessment of CBSE and ICSE boards is available in a separate article, click here to read.

 

A comparative assessment of CBSE and ICSE

 

Though many education programs, national and international, are in the fray the schools affiliated to the board are seen throughout the country as viable and successful preparatory pre-university institutions. CBSE also runs schools in some countries besides India too. While IB and IGCSE are seen as synonymous with global education in India, CBSE international and CBSE premium schools are the initiatives of the board taken in view of the need for international orientation of school education within the bounds of affordability. We have attempted a comparative analysis of IB, IGCSE, ICSE, and CBSE in another article, click here to read.

 

A comparative analysis of IB, IGCSE, CBSE and ICSE

 

CBSE board and schools affiliated to it enjoy a reputation of efficiency and transparency in operations.  For assistance on any aspect of opening a CBSE school or obtaining CBSE affiliation, up gradation or CBSE switchover of an existing school, contact us.



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