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Land and Infrastructure needed for CBSE affiliation

Land and Infrastructure needed for CBSE affiliation

Posted on April 25, 2018 | by Vinod Kakumanu

Land required for starting a CBSE schoolNeed Help to start a school in india ? or for securing CBSE affiliation depends upon factors including the type of school i.e. primary, secondary, senior secondary; location of the school within the country. In case of Secondary schools, the requirement of land also depends upon the number of streams (science, commerce, humanities, vocational) the school is planning to run. We have detailed the specifications with regard to the minimum land area and infrastructure as given in the CBSE bye-laws—

Generally speaking, the land area needed for a starting a CBSE affiliated school is 1.5 acre. Specific land requirements are listed as under-

  1. For schools in Delhi, capital cities, Ghaziabad, Noida, Faridabad and Gurgaon of National Capital Region as well as in Panchkula (Haryana) and Mohali (Old SAS Nagar-Punjab) satellite cities of Chandigarh within the limits of their respective Municipal Corporation/ Development Authority has been fixed as 1 acre.
  2. For schools in Hilly areas, cities with population more than 15 lakhs, North-Eastern states and Jammu and Kashmir the area of land required is 1 acre.
  3. In any of the four metropolitan cities—Delhi, Mumbai, Kolkata, Chennai and within the state of Arunachal Pradesh—
  • Minimum land area required for pre-primary to higher secondary (class XII) running science, commerce and humanities stream is 3200 square meter
  • If the pre-primary to class XII School is running only 2 of these streams the area required is 2400 square meter
  • For Preprimary to secondary (Class X) the land area required is 1600 square meter
  1. For tier 1 cities viz. Ahmedabad, Bangalore, Hyderabad, Pune–
  • Minimum land area required for pre-primary to higher secondary (class XII) running science, commerce and humanities stream is 4000 square meter
  • If the pre-primary to class XII School is running only 2 of these streams the area required is 3000 square meter
  • For Preprimary to secondary (Class X) the land area required is 2000 square meter


The school building and infrastructure

The dimensions of the classrooms as prescribed by the CBSE are minimum 8 m x 6 m. Well-equipped Laboratories with minimum dimensions of 9 m x 6 m. The prescribed dimensions for the Library are 14 m x 8 m

The specifications of CBSE with respect to the classroom space mandate 1 sqm space per student. The strength of any given section of any given class must not exceed 40 students. The playground must be big enough to accommodate a 200 m track and there must be space for a volleyball court and outdoor sports like Kho- Kho and Kabbadi.

The schools that are applying for up gradation of affiliation or switch over must understand the stipulations of CBSE regarding the strength of the school and corresponding classroom area.  For instance, a school from pre-primary to class XII wants to accommodate 1000-1250 students it would need 1000 sq meter of minimum classroom area and then commensurate playground and facilities. It will amount to around 1 acre. As the number of students increases the sections in a class will have to be increased given the maximum strength norms. From preprimary to class X maximum sections for each class can be 3 and for XI and XII it can be 2 each.

Every school should have at least one adequately equipped computer lab with a minimum of 10 computers or computer student ratio of 1:20 and proper software. Wherever such facility is available, every school should have the facility of Broad Band Connectivity.

It is to be noted that the schoolLooking to buy, sell or rent school property ? land should be contiguous i.e. it should be at one place. The land must be secured with a pucca boundary wall.

The land and school infrastructure specifications of the board must be adhered to for securing affiliation and eventual up gradation. You can easily find land required for CBSE school on popular web portal schoolprop.com



For assistance on any aspect of starting a CBSE school or obtaining CBSE affiliation, up gradation or CBSE switch over of an existing school, contact us.


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Documents Needed While Applying for CBSE affiliation

Posted on April 25, 2018 | by Vinod Kakumanu

Following documents are required to be uploaded while making an application for CBSE affiliation online —

  1. No Objection Certificate stating that State/UT Government has no objection with regard to CBSE affiliation of the school. The NOC will be considered valid until it is affirmatively withdrawn by the issuing authority, therefore the school promoters need not worry if the NOC is past its indicated period. The name and address of the school in this certificate should be same as mentioned by the school in the application.
  2. Formal prior Recognition letter issued by the education department of the state or the union territory declaring the affiliation of the school with the state board. If the school is applying for Middle Class Approval, recognition letter for classes I to V will be required. In case the school is applying for provisional CBSE affiliation for secondary level (class IX and X), it will need to submit the recognition letter for the class I to VIII.
  3. The mode of uploading must be a scanned single pdf file in case of both the NOC and Recognition letter
  4. Copy of Registration letter of the Trust/Society Section 8 Company. The name and address of the Society/Trust/Company in this certificate should be same as mentioned by the school in the application form.
  5. Land Certificate from the concerned authority
  6. Affidavits announcing the following (find sample affidavit at http://cbseaff.nic.in/cbse_aff/welcome.aspx)
    1. Non-Proprietary Character of society from First Class Magistrate.
    2. No relation amongst the School Managing Committee members.
    3. That without Affiliation school will not start class 9th/11th
    4. That society/school is not part of any franchise arrangement as per clause 19.1(i) (ii) and clause 7.2 Affiliation bye-laws of the Board
  7. Infrastructure detail photographs Front view, back view, library, all labs, top view from the roof of the school including a playground and all 4 sides of boundary wall in a single PDF file.
  8. Fire safety certificate
  9. Health & Sanitation certificate.
  10. Safe drinking water certificate
  11. Building Safety Certificate.
  12. Staff EPF deduction certificate Latest EPF challan in the name of the school
  13. Reserve funds proof (Only in case of up gradation).
  14. Balance sheet/Financial status certified by CA for last 3 years
  15. Salary paid through ECS/Cheque (Certificate issued by the associated bank).


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In case of switch over from state board to CBSE at secondary or higher secondary level

  1. Affidavit for the closure of classes in a phased manner along with 2. 3 years State board result in gazette issued by the state board
  2. Land registration and/or lease documents


Important details related to the aforementioned documents

Land Documents: The documents related to the school land that the school must produce before the board at the time of application for affiliation, inspection and thereafter, include–

  • Legible copies of the registered sale deed, lease deed or the gift deed through which the ownership of land has accrued in the name of the school or the Society/Trust/Company running the school. Such land has to be in the name of the school or the society running the school. If the land is leased, the period of the lease must not be less than 30 years.
  • Land certificate–The school must acquire the original Land Certificate issued by the concerned District magistrate/Registering/Revenue authorities the format for which is given as Appendix-VI of Affiliation bye-laws.

Essential Safety certificates: The certificates among those aforementioned that pertain to the safety of the building and other amenities for children will be considered valid for 1 year after the date of issuance, this in case when the certificate does not have a specified date.

  • It must be noted by the school promoters that the Building safety certificate must have been issued by a Government Authority and not from private engineers. Safety certificate issued by empaneled engineers will only be admissible if they have been authorized by the state government to issue “Building and Structural Safety Certificate”.  Fire Safety certificate must be issued by Fire Department and Safe drinking water and Health & Hygiene certificate must also be issued by Govt. authority.

Balance Sheet: School’s account should be separate from that of the Society/Trust/Company to which the school is associated. Complete Balance Sheet for the last three years of school operations audited by CA should be in place for review.

Franchisee schools: The CBSE bye-laws clearly mandate that the school should not be paying any fee or royalty to any other organization or institution for the use of name, logo or motto. An affidavit stating the above is also required to be submitted.

All the documents that are to be uploaded at the time of application must be either in English or Hindi. If the document is translated from vernacular to English or Hindi, an affidavit to the effect that the translation is exact, free from omissions or commissions must be given by the Manager appointed by the School Management Committee along with the name designation and stamp/seal of the issuing authority. The proformas, certificates are given in the respective appendices of the affiliation bye laws of the board. It has to be ensured before uploading that the size of any file should not exceed the given limit.

For assistance on any aspect of starting a CBSE school or obtaining CBSE affiliation, up gradation or CBSE switch over of an existing school, contact us

17. Do I need to have a state board affiliation to start a CBSE/ICSE school?

Posted on March 28, 2018 | by Vinod Kakumanu

Yes, State board recognition is necessary for getting affiliated to any board that include CBSE and ICSE. The state education department also needs to issue an NOC stating that it has no objection regarding your school’s affiliation to the CBSE/CISCE. For complete details about getting your school affiliated to CBSE or ICSE refer to our blog posts How to Start a School and get CBSE affiliation? or How to start a school and get ICSE affiliation?

How to Start a CBSE School anywhere in India?

Posted on December 19, 2017 | by Vinod Kakumanu

Opening a CBSE school in India remains top choice of K-12 school promoters across India. For a school to become a CBSE school, affiliation with the board is required. For private schools, CBSE grants affiliation under certain categories which we will discuss one by one.

Firstly, the affiliation for primary schools is granted Need help to start a school in India? in the form of approval for running Middle Class Syllabus. In this case, a primary school can apply for affiliation with CBSE after it has started class VI and before it has started class VII.  Secondly, Provisional Affiliation is granted by the CBSE for secondary schools i.e. permission for starting class IX and, subsequently, class X. The school which is applying for secondary school affiliation should start admissions to class IX only after affiliation is granted by the board. The state board affiliated schools running classes till class VIII can apply for ‘switch over’ to secondary level. Similarly, the state board affiliated secondary schools can apply for ‘switch over’ to senior secondary i.e. class XI and XII.

Further, the schools already running an affiliated CBSE secondary school can apply for up gradation of affiliation for running class XI and XII. In such cases, admissions to class XI must only be started when the affiliation for the senior secondary is granted by the board.

It must be made clear that the application of affiliation must be made by the school one year in advance of the date of the planned academic session. This implies that if a school is planning to start an academic session in 2019, it must apply for affiliation by June 2018.

It is obvious that a school can apply for affiliation only after becoming functional. School promoters aspiring for opening a CBSE school must start a school first with the state board recognition and eventually apply for affiliation. To start a new school in India read our previous article by clicking here.


How to start a school in India?


The school applying for CBSE affiliation needs to fulfill the requirements related to land and Infrastructure, academics, school administration, finances, and management. The school must follow the guidelines provided in the CBSE bye-laws with regard to each and every aspect. There must be a thorough documentation of every aspect as the documents will be needed at the time of application for affiliation and subsequently at the time of pre-affiliation inspection of the school by CBSE delegates.

A newly opened school applying for affiliation with CBSE for any given range of classes must be run by a non-proprietary Trust/Society/Section 8 company. The school applying to CBSE for Provisional Affiliation is required to be a school recognized by the State/U.T. Govt. Additionally, the school will also need to acquire and submit a No Objection Certificate stating that the State Government has no objection to the school’s affiliation with CBSE.

For opening a CBSE school, the Society/Trust/Company must own or procure the land housing the school building and the playground on lease for at least 30 years. An approval of land use for educational purposes and getting land use certificate and NOC from the municipal authority for school construction is mandated.

A private school must fulfill the conditions clearly outlined in the CBSE bye-laws for securing affiliation. If the requirements are not met to CBSE’s satisfaction the application for affiliation will not be processed. The directions that the CBSE affiliation bye-laws entail are discussed below –

  1. Rules regarding Society/Trust Running the which Board / syllabus CBSE or ICSE ? School applying for CBSE affiliation

CBSE recognizes the role of Trust/Society running the school in providing ‘healthy learning environment’ and establishing a center of ‘educational excellence’. In keeping with these goals, there are a set of ‘roles and responsibilities’ outlined for the Trust/Society—

  • It must be non-proprietary in nature and none of its members should be relatives.
  • Trust/Society should see to it that school operations are not commercialized and are run for community service.
  • It must ensure that the school land and building are as per the norms of the board, that the school is well supplied and has qualified staff on its payroll.
  • It must ensure that the school is run as per the provisions of the Education Act and affiliation norms of the CBSE.
  • It must have control over the School Management Committee and shall approve the tuition fees etc.
  • It must ensure recurring and non-recurring funds for the school

Complete details about the roles, responsibilities, and powers of the Trust/Society are detailed under CBSE bye-laws document.

2. Land and Infrastructure

The school must have about 1.5 to 2 acres of land including the building and the playground. In case the school is to be set up in a metropolis, or a city with a population of 25 lakhs or more, the land area must be no less than 1 acre. This area would include the school building and an additional area for ‘physical & health education’ and games must be arranged in an understanding with any other organization if the Trust/Society does not own the land. In all, the area must be not less than 2 acres. The school land must be owned or held on lease for no less than 30 years.

The schools in the hilly areas, north-eastern states and capital Land and Building requirements for CBSE affiliation cities applying for affiliation must have 1 acre of land at their disposal. The minimum land area requirement for scenarios like that of National Capital Territory (NCT) and some other cities have been relaxed through an amendment in the CBSE bye-laws. The list of the locations and corresponding minimum land area requirement are discussed in detail in a separate article ‘land and infrastructure requirements for CBSE affiliation’, click here to read.

3. Teachers and other staff

Recruitment constitutes the most critical aspect of opening a CBSE school. As per the CBSE guidelines, the optimum teacher section ratio is 1:1.5. Besides employing qualified heads and teachers at all levels including primary, secondary and senior secondary, the school has to appoint Special Educator, Health and Wellness Teacher also.

The salaries and allowances are to be paid according to the Central/State Govt. norms. The remuneration of the teachers has to be paid through ECS. The financial documents that are to be maintained by the school applying for affiliation include the certificate from the bank stating that the salaries of the employees are paid through ECS by the school management.

There are specifications for Heads and Teachers for CBSE affiliated schools, for instance, a secondary school Head must have a master’s or equivalent degree from any recognized university along with a teaching degree with 5 years of experience of teaching Higher Secondary classes OR have a bachelor’s degree from any recognized university, a B.Ed. and 8 years of teaching experience in secondary classes. Likewise, there are directives regarding the minimum qualifications and experience for teachers of different subjects. Details are listed under Chapter ix of CBSE bye-laws document.

It is of fundamental importance to make no Your next teacher hire is here! compromises with regard to the qualifications prescribed in the bye-laws of CBSE at the time of recruiting teachers. While planning the initial teachers’ recruitment drive or hiring replacements reliable human resource repository like educatorOne.com can be looked at, it saves valuable time and ensures availability of well-qualified educators for creating a niche for school in the increasingly competitive education sector.

4. School Management Committee

CBSE mandates the formation of a School Management Committee for every private school. There are stipulations about who would the SMC members be and what would be the functions of SMC. The main points regarding the constitution of the SMC are given below,

  • The SMC of a private school can have no more than 21 members.
  • The head of the School will be the Secretary of the SMC.
  • Two parents of the two separate students of the school and two from the teaching staff will be in membership
  • Two teachers from other school or college will be appointed as members
  • No relative of SMC member will be appointed as the school Principal

These guidelines regarding the constitution of the SMC must be strictly adhered to for detailed list visit the aforementioned CBSE bye-laws link. The School Management committee, besides ensuring the observance of the CBSE affiliation norms will also oversee the finances and provision of school supplies including furniture, science equipment, books for the library, teaching aids, and sports material. School promoters must ensure that the school management committee has access to dependable state of the art school supplies stores like schoolsupermart.com




Online application for CBSE Affiliation


Registering the school online and online application

School promoters must get their school registered with the CBSE on the board’s official website. Prior to the application, a set of documents must be readied for uploading and fee of affiliation checked. The amount for approval for running syllabus for middle schools i.e. class 8th is 50,000 Rs., for provisional affiliation till class 10th the fees is 150,000 Rs and in case the school is already affiliated till class 8th and is applying for up gradation the fee is 100000 Rs. Affiliation fees is to be deposited online through NEFT/debit card/credit card or online banking.

Thereafter, the school promoters should fill the online application form after going through the bye-laws and instructions by accessing the website link  http://cbseaff.nic.in/

Scanned copies of documents related to the trust/society/section 8 company, NOC from the state education department, documents of ownership of school land and other documents related with the municipal amenities and finances must be uploaded while making the online application for CBSE affiliation. The documents required for CBSE affiliation are detailed in a separate article, click here to read.


The documents required for CBSE affiliation are detailed in a separate article.


The steps that school promoters must take after making the online application for affiliation with CBSE

  1. Postal correspondence with the board

After application and online fee submission the photocopies of the documents mentioned above must be posted to the CBSE. Expect the board to send a letter intimating you the details of the Inspection Committee that has been assigned the task of school’s inspection. The school management has to correspond with the members and decide on a date of inspection.

2. Arrangements and Preparation for the Inspection

When the school has been readied in all respects, preparation for an inspection that comes prior to the grant of affiliation must commence. The IC accreditation depends upon the level of compliance with the standards. The IC carries a proforma wherein the recordings and observations about the school conditions and its readiness are made. The land records and salary structures of the employees besides the school infrastructure and audit reports attesting school’s financial stability etc. are central aspects. The school management must be mindful and prepare thoroughly for the inspection to preclude an event of rejection. In the event of rejection, a reapplication would be in order after a prescribed span of time which must be utilized to implement the recommendations made by the committee and the aspects that are underscored for attention by the IC.

Once the inspection has been undertaken by the Inspection Committee, it becomes incumbent on it to draft and table its report regarding the suitability of the school for affiliation along with the school’s file. The school management can keep tabs on the progress of the school’s affiliation online. The affiliation will follow in about 2 months of submission of the IC’s report and the school’s file. Once approved by the IC, the affiliation will be granted to the school.

There are around 18,000 schools in India affiliated to CBSE as of now. The board is well known across the country as it conducts many gateway exams for the institutes of higher education including national level engineering and medical entrance exams, Central Teachers Eligibility Test etc. It is notable that the central board’s curriculum is designed and revised by the NCERT and comes as an added advantage in national and state level government competitive exams for students. School promoters usually start with the state board affiliation and subsequently apply for a switch over to CBSE. The choice is guided by several factors. To refer to differences between the CBSE and state boards, click here to read.


Differences between the CBSE ans state board


CBSE is the leading national school certificate examination conducting board. It is followed by the CISCE as far as national boards of affiliation in India is concerned. A comparative assessment of CBSE and ICSE boards is available in a separate article, click here to read.


A comparative assessment of CBSE & ICSE


Though many education programs, national and international, are in the fray the schools affiliated to the board are seen throughout the country as viable and successful preparatory pre-university institutions. CBSE also runs schools in some countries besides India too. While IB and IGCSE are seen as synonymous with global education in India, CBSE international and CBSE premium schools are the initiatives of the board taken in view of the need for international orientation of school education within the bounds of affordability. We have attempted a comparative analysis of IB, IGCSE, ICSE and CBSE in another article, click here to read.


A comparative analysis of IB, IGCSE & ICSE


CBSE board and schools affiliated to it enjoy a reputation of efficiency and transparency in operations.

For assistance on any aspect of opening a CBSE school or obtaining CBSE affiliation, up gradation or CBSE switch over of an existing school, contact us.


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