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How to Start a New School in India?

How to Start a New School in India?

Posted on January 10, 2018 | by Vinod Kakumanu

Starting a school in India is a venture many like to explore. Owing to the state policies regarding private schools which involves securing multiple licenses and permissions, opening a school can turn unduly strenuous. This need not be so daunting. We have detailed the procedure to start a school in India for the ease of school promoters in this article.

The private school venture, both in terms of establishment Need help to start a school in India? and gaining  investment returns, highly depends on the policies formulated by Ministry of Human Resource Development and states’ education department. School establishment and recognition laws in India are made by both the states and the center and certain facets may change from one state to another.

The process of opening a private school is pretty direct but it involves several steps and components which demand time and dedicated resources. A set of principles must be followed to set up a new school successfully.
The guidelines for starting a private school in India are explained as under —

 

1.Decide the type of the school you want to start

The school can be a Playschool, Pre- Primary, Primary, Secondary or K-12. At this point, one has to decide how many grades would there be in the beginning. School promoters can decide to start the school with a small number of grades with a vision of increasing the number with time or they may plan to launch the school with both lower and higher grades.

A primary school will not be affiliated to any board of education. It should have the recognition form the State/UT department of education. After the primary school starts running class V, it can apply for approval for Middle Class  Syllabus form Central Board of Secondary Education (CBSE) and start class VI to VIII. School promoters can also choose to start an International Baccalaureate (IB) School or ICSE school. In every case the school has to be started first and then attempts for affiliating it to any given board has to be made.

In case the school promoter starts a school till class VIII or higher, he/she has to get affiliation from the state board. A state board school can eventually apply for secondary and/or senior secondary affiliation from CBSE, CISCE, IB or IGCSE.

 

2. Associate the school with a Trust or Society or Section 8 company

To start a private school, association with either a trust or society or a section 8 company is a must. It can be a pre-existing trust or society or can be a newly formed one.   A trust or society operating a school in states of India must be registered under the state’s Trust Act or Indian Societies Registration Act 1860. The trust or society thus established is not -for -profit organization. If a company is sponsoring the new school, it should be registered under section 8 of the Companies Act 2013.

The trust or a society has to have a minimum of three members to get registered. The said trust or society must comprise of a ‘School Governing Board’ with three officially declared members namely the President, Secretary, and Chairman. The board additionally has two or three other members. It is preferable for these members to have educational or social work credentials.

The school board must acquire a ‘Memorandum of Association’ from the educational trust.

 

3. Acquiring land or appropriating a Land for Establishing School

Land for establishing a school can be purchased or leased. If the school promoters already possess a land, they must get it approved for educational use by municipal and the education department of the concerned state. The minimum size of land required depends upon the type of school, the location i.e. rural, urban and its location relative to the city limit. Also, different boards have their own minimum land area requirements.

Before proceeding to procure land for the school the need of a Looking to BUY, SELL or RENT school property? new school in the given area must be recognized by the Department of Education (DoE) of the state. For this, the department issues an ‘Essentiality Certificate (EC)’. The certificate establishes that the new school is indeed essential for the area for which it is proposed and is not superfluous. This certificate is, in effect, the NOC for the school building construction. Municipal authority’s certification is also required. Other considerations include the environment that would host the school and availability of amenities that makes it fit for children like drinking water etc. After obtaining the EC construction must begin within 3 years or it expires. As education industry is characterized by its non –profit facet, the land being bought for the school building construction can be obtained from an agency at highly subsidized rates after a letter of sponsorship is acquired from the municipal authority.

For the convenience of school promoters an online school land and Infrastructure portal, “SchoolProp.com is available, schoolprop.com facilitates the listing of land, Infrastructure and school buildings suitable for establishing schools ranging from playschool to senior secondary schools.

 

4. School Master Plan and School Architecture

School building plan must be approved by the state board and if the plan is to gain national board affiliation, respective bye-laws must be kept in mind. The specifications pertaining to the school architecture include the number of classrooms, library, offices, assembly hall, labs, facilities, auditorium and area of the playground/play area, for CBSE and ICSE schools the minimum land area is specified.

The blueprint of the school building facade and interior must be complete when the application for the state board affiliation is made.

 

5. Defining Mission and Vision of the School

There must be a clearly defined and drafted institutional mission and vision. The guiding principles and philosophy of the new school are outlined in the vision and mission statement clarifying the relevance of the school in terms of community wherefrom the students are drawn. The educational outcomes envisioned by the school and the curriculum orientation must be clearly delineated along with the method of assessment of the scholastic development of the students and school’s effectiveness. It is customary to define the social goals of the private school as an enterprise in the educational sector is seen in terms of its social dimensions.

 

6. Applying for Recognition and Affiliation

It is mandatory for a new school to have State Board recognition/affiliation. State board affiliation is granted if the NOC to use the land for the educational purpose, school infrastructure, amenities for children and staff as recommended are in place.  After the school is operational an application for provisional affiliation can be made to CBSE. In case an ICSE affiliation is desired, the time passed after school establishment and state recognition is more. The process of applying for affiliation must be according to the bye-laws of the board to which the application is to be made. A list of licenses and approvals that are to be annexed with the application can be obtained from the board’s website.  Initially, provisional affiliation is granted after an inspection by the inspection committee of the board visits the school and makes recommendations. In case any deficiency is found in the school, time is granted to remedy that. In case the affiliation is not granted, a reapplication has to be made after a year or more, depending on the board. We have written separate articles on how to secure affiliation from CBSE and ICSE. For knowing the procedure for starting a CBSE school, click here.

 

Know the procedure for starting a CBSE school

 

For knowledge of the process of starting an ICSE school, click here.

 

Know the procedure for starting a ICSE school

 

In case the school promoters want to start an international school i.e. IB or Cambridge read our posts How to start an IB school anywhere in India? Or How to start school and get IGCSE affiliation?’

 

How to start an IB school in India?

 

How to start school and get IGCSE affiliated?

 

7. Drafting Financial Plan for the School Project

Financial plan of the new school is primarily for the master plan efficacy, establishment of the school and its operation. The plan contains the assessment of the feasibility of the school project. It contains the school setup outlay, details of the investment and revenue projections.

While drafting the business plan attention must be paid to the effect that every section of the financial plan must have its rationale in terms of academic goals and educational outcomes.  The financial plan also includes the breakup of costs. The sections which comprise the financial plan include land investment; infrastructure costs etc. school financial plan will also include the planned budget, organizational structure, and details of the administrative costs and the prospective board of affiliation.

Sourcing the investment is crucial. The investment can be acquired from banks for opening a school but that requires a perfectly drawn plan to convince the bank of the soundness of the idea. Every aspect is inspected by the prospective funder of the private school which can be a donor; private company etc.

It must be understood by school promoters that when you run a school you are essentially running various complimentary businesses like conveyance, canteen, stationery, books, and uniforms to name a few. The scenario obviously calls for a financial plan and expert resource planning. In all financial plan will need constant evolution so that School Feasibility Report remains as intended throughout its operational course.

 

8. Constituting School Committee

The school founding committee must comprise of efficient members who can rise up to the occasion of managing the school and manning the core management body that would evolve with the school’s progression. The body needs to have experts, preferably people with vision and experience in the area of education. Besides educationists, people with knowledge of legalities, accounts, business, and architecture will prove to be of a great resource for any private school.

 

9. Hiring of Teachers and Staff

The qualification and professionalism of the Your next teacher hire is here! teachers and staff is of central importance for a school’s success. The qualifications of the Principal and other academic staff are stipulated by the boards of affiliation. Besides that, accountant and administrative staff need to be hired.  Vacancies must be posted and Interviews must be conducted for academic and non-academic staff’s recruitment.

School Serv has led the way by establishing an online teachers’ repository named educatOrone.com which is an exclusive recruitment platform for schools ranging from primary to senior secondary.

 

10. School Promotion and Launch

In the final stages of new school establishment process comes the promotional advertising. To begin with the marketing plan, idea of a brand needs to be evolved. A constant influx of marketing ideas for the new school is desirable. A thorough study of the school’s catchment area and the competition around is critical for effective promotion. It is indeed easier if the help of school marketing consultant is sought after the consolidation of the idea of starting a private school.

The brand management of the school is a research-backed and specialized process. Promotional media campaign must be executed to this end. The brand strategy must be designed to reach out to the parents whose preferences are researched beforehand. Parent’s preferences primarily include the curricular affiliation and affordability. The premium must be put on online promotion and new school’s directory presence must be ensured. Then there arises the need for attention to the result of the promotion namely, the admissions. The rate of initial enrollment must be maximized. Enrollment details and procedures must be published online on the newly created dedicated website.

 

The competition needs to be assessed well. The upcoming private school will naturally face competition from the existing schools of repute. A distinct identity and niche carving must be strategized accordingly. This does not happen overnight and is a protracted process requiring consistent effort.

After sequential and planned efforts the school project materializes. There is no doubt about the good business prospects of a well-founded and well managed private school. Indian school education ecosystem has distinctive features. The emphasis placed on quality and competition among private schools drives innovation and best practices.  The success of the school, keeping all this in view, depends upon the ability to upgrade, adapt and the choice of solutions and school solution providers.


How to Start a CBSE School anywhere in India?

Posted on December 19, 2017 | by Vinod Kakumanu

Opening a CBSE school in India remains top choice of K-12 school promoters across India. For a school to become a CBSE school, affiliation with the board is required. For private schools, CBSE grants affiliation under certain categories which we will discuss one by one.

Firstly, the affiliation for primary schools is granted Need help to start a school in India? in the form of approval for running Middle Class Syllabus. In this case, a primary school can apply for affiliation with CBSE after it has started class VI and before it has started class VII.  Secondly, Provisional Affiliation is granted by the CBSE for secondary schools i.e. permission for starting class IX and, subsequently, class X. The school which is applying for secondary school affiliation should start admissions to class IX only after affiliation is granted by the board. The state board affiliated schools running classes till class VIII can apply for ‘switch over’ to secondary level. Similarly, the state board affiliated secondary schools can apply for ‘switch over’ to senior secondary i.e. class XI and XII.

Further, the schools already running an affiliated CBSE secondary school can apply for up gradation of affiliation for running class XI and XII. In such cases, admissions to class XI must only be started when the affiliation for the senior secondary is granted by the board.

It must be made clear that the application of affiliation must be made by the school one year in advance of the date of the planned academic session. This implies that if a school is planning to start an academic session in 2019, it must apply for affiliation by June 2018.

It is obvious that a school can apply for affiliation only after becoming functional. School promoters aspiring for opening a CBSE school must start a school first with the state board recognition and eventually apply for affiliation. To start a new school in India read our previous article by clicking here.

 

How to start a school in India?

 

The school applying for CBSE affiliation needs to fulfill the requirements related to land and Infrastructure, academics, school administration, finances, and management. The school must follow the guidelines provided in the CBSE bye-laws with regard to each and every aspect. There must be a thorough documentation of every aspect as the documents will be needed at the time of application for affiliation and subsequently at the time of pre-affiliation inspection of the school by CBSE delegates.

A newly opened school applying for affiliation with CBSE for any given range of classes must be run by a non-proprietary Trust/Society/Section 8 company. The school applying to CBSE for Provisional Affiliation is required to be a school recognized by the State/U.T. Govt. Additionally, the school will also need to acquire and submit a No Objection Certificate stating that the State Government has no objection to the school’s affiliation with CBSE.

For opening a CBSE school, the Society/Trust/Company must own or procure the land housing the school building and the playground on lease for at least 30 years. An approval of land use for educational purposes and getting land use certificate and NOC from the municipal authority for school construction is mandated.

A private school must fulfill the conditions clearly outlined in the CBSE bye-laws for securing affiliation. If the requirements are not met to CBSE’s satisfaction the application for affiliation will not be processed. The directions that the CBSE affiliation bye-laws entail are discussed below –

  1. Rules regarding Society/Trust Running the which Board / syllabus CBSE or ICSE ? School applying for CBSE affiliation

CBSE recognizes the role of Trust/Society running the school in providing ‘healthy learning environment’ and establishing a center of ‘educational excellence’. In keeping with these goals, there are a set of ‘roles and responsibilities’ outlined for the Trust/Society—

  • It must be non-proprietary in nature and none of its members should be relatives.
  • Trust/Society should see to it that school operations are not commercialized and are run for community service.
  • It must ensure that the school land and building are as per the norms of the board, that the school is well supplied and has qualified staff on its payroll.
  • It must ensure that the school is run as per the provisions of the Education Act and affiliation norms of the CBSE.
  • It must have control over the School Management Committee and shall approve the tuition fees etc.
  • It must ensure recurring and non-recurring funds for the school

Complete details about the roles, responsibilities, and powers of the Trust/Society are detailed under CBSE bye-laws document.

2. Land and Infrastructure

The school must have about 1.5 to 2 acres of land including the building and the playground. In case the school is to be set up in a metropolis, or a city with a population of 25 lakhs or more, the land area must be no less than 1 acre. This area would include the school building and an additional area for ‘physical & health education’ and games must be arranged in an understanding with any other organization if the Trust/Society does not own the land. In all, the area must be not less than 2 acres. The school land must be owned or held on lease for no less than 30 years.

The schools in the hilly areas, north-eastern states and capital Land and Building requirements for CBSE affiliation cities applying for affiliation must have 1 acre of land at their disposal. The minimum land area requirement for scenarios like that of National Capital Territory (NCT) and some other cities have been relaxed through an amendment in the CBSE bye-laws. The list of the locations and corresponding minimum land area requirement are discussed in detail in a separate article ‘land and infrastructure requirements for CBSE affiliation’, click here to read.

3. Teachers and other staff

Recruitment constitutes the most critical aspect of opening a CBSE school. As per the CBSE guidelines, the optimum teacher section ratio is 1:1.5. Besides employing qualified heads and teachers at all levels including primary, secondary and senior secondary, the school has to appoint Special Educator, Health and Wellness Teacher also.

The salaries and allowances are to be paid according to the Central/State Govt. norms. The remuneration of the teachers has to be paid through ECS. The financial documents that are to be maintained by the school applying for affiliation include the certificate from the bank stating that the salaries of the employees are paid through ECS by the school management.

There are specifications for Heads and Teachers for CBSE affiliated schools, for instance, a secondary school Head must have a master’s or equivalent degree from any recognized university along with a teaching degree with 5 years of experience of teaching Higher Secondary classes OR have a bachelor’s degree from any recognized university, a B.Ed. and 8 years of teaching experience in secondary classes. Likewise, there are directives regarding the minimum qualifications and experience for teachers of different subjects. Details are listed under Chapter ix of CBSE bye-laws document.

It is of fundamental importance to make no Your next teacher hire is here! compromises with regard to the qualifications prescribed in the bye-laws of CBSE at the time of recruiting teachers. While planning the initial teachers’ recruitment drive or hiring replacements reliable human resource repository like educatorOne.com can be looked at, it saves valuable time and ensures availability of well-qualified educators for creating a niche for school in the increasingly competitive education sector.

4. School Management Committee

CBSE mandates the formation of a School Management Committee for every private school. There are stipulations about who would the SMC members be and what would be the functions of SMC. The main points regarding the constitution of the SMC are given below,

  • The SMC of a private school can have no more than 21 members.
  • The head of the School will be the Secretary of the SMC.
  • Two parents of the two separate students of the school and two from the teaching staff will be in membership
  • Two teachers from other school or college will be appointed as members
  • No relative of SMC member will be appointed as the school Principal

These guidelines regarding the constitution of the SMC must be strictly adhered to for detailed list visit the aforementioned CBSE bye-laws link. The School Management committee, besides ensuring the observance of the CBSE affiliation norms will also oversee the finances and provision of school supplies including furniture, science equipment, books for the library, teaching aids, and sports material. School promoters must ensure that the school management committee has access to dependable state of the art school supplies stores like schoolsupermart.com

 

SchoolSuperMart

 

Online application for CBSE Affiliation

 

Registering the school online and online application

School promoters must get their school registered with the CBSE on the board’s official website. Prior to the application, a set of documents must be readied for uploading and fee of affiliation checked. The amount for approval for running syllabus for middle schools i.e. class 8th is 50,000 Rs., for provisional affiliation till class 10th the fees is 150,000 Rs and in case the school is already affiliated till class 8th and is applying for up gradation the fee is 100000 Rs. Affiliation fees is to be deposited online through NEFT/debit card/credit card or online banking.

Thereafter, the school promoters should fill the online application form after going through the bye-laws and instructions by accessing the website link  http://cbseaff.nic.in/

Scanned copies of documents related to the trust/society/section 8 company, NOC from the state education department, documents of ownership of school land and other documents related with the municipal amenities and finances must be uploaded while making the online application for CBSE affiliation. The documents required for CBSE affiliation are detailed in a separate article, click here to read.

 

The documents required for CBSE affiliation are detailed in a separate article.

 

The steps that school promoters must take after making the online application for affiliation with CBSE

  1. Postal correspondence with the board

After application and online fee submission the photocopies of the documents mentioned above must be posted to the CBSE. Expect the board to send a letter intimating you the details of the Inspection Committee that has been assigned the task of school’s inspection. The school management has to correspond with the members and decide on a date of inspection.

2. Arrangements and Preparation for the Inspection

When the school has been readied in all respects, preparation for an inspection that comes prior to the grant of affiliation must commence. The IC accreditation depends upon the level of compliance with the standards. The IC carries a proforma wherein the recordings and observations about the school conditions and its readiness are made. The land records and salary structures of the employees besides the school infrastructure and audit reports attesting school’s financial stability etc. are central aspects. The school management must be mindful and prepare thoroughly for the inspection to preclude an event of rejection. In the event of rejection, a reapplication would be in order after a prescribed span of time which must be utilized to implement the recommendations made by the committee and the aspects that are underscored for attention by the IC.

Once the inspection has been undertaken by the Inspection Committee, it becomes incumbent on it to draft and table its report regarding the suitability of the school for affiliation along with the school’s file. The school management can keep tabs on the progress of the school’s affiliation online. The affiliation will follow in about 2 months of submission of the IC’s report and the school’s file. Once approved by the IC, the affiliation will be granted to the school.

There are around 18,000 schools in India affiliated to CBSE as of now. The board is well known across the country as it conducts many gateway exams for the institutes of higher education including national level engineering and medical entrance exams, Central Teachers Eligibility Test etc. It is notable that the central board’s curriculum is designed and revised by the NCERT and comes as an added advantage in national and state level government competitive exams for students. School promoters usually start with the state board affiliation and subsequently apply for a switch over to CBSE. The choice is guided by several factors. To refer to differences between the CBSE and state boards, click here to read.

 

Differences between the CBSE ans state board

 

CBSE is the leading national school certificate examination conducting board. It is followed by the CISCE as far as national boards of affiliation in India is concerned. A comparative assessment of CBSE and ICSE boards is available in a separate article, click here to read.

 

A comparative assessment of CBSE & ICSE

 

Though many education programs, national and international, are in the fray the schools affiliated to the board are seen throughout the country as viable and successful preparatory pre-university institutions. CBSE also runs schools in some countries besides India too. While IB and IGCSE are seen as synonymous with global education in India, CBSE international and CBSE premium schools are the initiatives of the board taken in view of the need for international orientation of school education within the bounds of affordability. We have attempted a comparative analysis of IB, IGCSE, ICSE and CBSE in another article, click here to read.

 

A comparative analysis of IB, IGCSE & ICSE

 

CBSE board and schools affiliated to it enjoy a reputation of efficiency and transparency in operations.

For assistance on any aspect of opening a CBSE school or obtaining CBSE affiliation, up gradation or CBSE switch over of an existing school, contact us.


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