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Land and Infrastructure needed for CBSE affiliation

Land and Infrastructure needed for CBSE affiliation

Posted on April 25, 2018 | by Vinod Kakumanu

Land required to start /open a CBSE school or for securing CBSE affiliation depends upon factors including the type of school i.e. primary, secondary, senior secondary and location of the school within the country.  

The requirement of land also depends upon number of enrollments and number of sections the school is planning to run. We have detailed the specifications with regard to the minimum land area and infrastructure as given in the CBSE bye laws 2018

 

The land area needed for a starting a CBSE affiliated school is 8000 square meters (1.98 Acres).  The school having land not less than 6000 square meters (1.483 Ares) may be granted affiliation provided the number of enrollments and number of sections is limited in accord with the Appendix-V.

The land requirements will be a minimum of 4000 square meters (0.99 Acres) for schools within the municipal authorities of cities with a population above 15 Lakhs, Ghaziabad, NOIDA, Faridabad, Gurugram, Panchkula (Haryana), Mohali/SAS Nagar (Punjab)  and the satellite cities of Chandigarh, schools located in Hilly areas (as defined by NITI Ayog) and schools located in capital cities, North Eastern states and  Jammu & Kashmir

For the schools located within the limits of Municipal Authority of the class-X cities  Ahmedabad, Bengaluru, Hyderabad and Pune, the minimum land requirement will be 2000 square meters for a Secondary School and 3000 (or 4000) square meters for a Senior Secondary School subject to the restriction of optimum enrolment and number of sections given in Appendix-V.

The minimum land requirement will be 1600 square meters for a Secondary School and 2400 (or 3200) square meters for a Senior Secondary School subject to the restriction of optimum enrolment and number of sections given in Appendix-V for the school located in the limits of Municipal Authorities of 4 metropolitan cities of Chennai, Delhi, Kolkata and Mumbai; State of Arunachal Pradesh; state of Sikkim and the Islands.

The minimum land requirement for Secondary school and Senior Secondary School situated on the Hill Station is 2000 square meters and 3000 (or 4000) square meters respectively.

Land Ownership

Duly registered documents before the Registration Authority concerned of the State are required in the name of the school/trust/society/company. In case of the lease, a minimum term of 15 years is mandatory.

Society/trust/company can get into an arrangement with another organization for sports & physical activities, such an arrangement should last for at least 5 years.

The school building and infrastructure

The dimensions of the classroom and mathematicsLooking to buy, sell or rent school property ? laboratory are minimum 8 m x 6 m (500 Sq. ft). Well-equipped Laboratories and the computer lab with minimum dimensions of 9 m x 6 m (600 sq. ft). The prescribed dimensions for the Library are 14 m x 8 m (1206 sq. ft). Separate rooms for Music, Dance, Arts & Sports or common multipurpose hall to accommodate all the activities is required

The specifications of CBSE with respect to the classroom space mandate 1 sqm space per student. The strength of any given section of any given class must not exceed 40 students. The playground must be big enough to accommodate a 200 m track and there must be space for a volleyball court and outdoor sports like Kho- Kho and Kabbadi.

For wheelchair users, the school must provide ramps in toilets and at entry/exit points and auditory signals in elevators/lifts in accordance with the provisions laid down in RPWD Act- 2016.

The school must provide healthy and hygienic toilets on each floor with washing facilities for boys and girls separately. The toilets for the primary students should be provided separately. There should be separate toilets for staff members. Signage Boards should be displayed prominently on the toilets of all categories.

Portable water, Health & Hygiene, fire safety, building safety, and transport precautions should be made available as per the local body directives.

The schools that are applying for up gradation of affiliation or switch over must understand the stipulations of CBSE regarding the strength of the school and corresponding classroom area.  For instance, a school from pre-primary to class XII wants to accommodate 1000-1250 students it would need 1000 sq meter of minimum classroom area and then commensurate playground and facilities. It will amount to around 1 acre. As the number of students increases the sections in a class will have to be increased given the maximum strength norms.

Every school should have at least one adequately equipped computer lab with a minimum of 20 computers or computer student ratio of 1:20, along with proper software and cyber safety mechanisms. Wherever such facility is available, every school should have the facility of Broad Band Connectivity.

It is to be noted that the school land should be contiguous i.e. it should be in one place. The land must be secured with a pucca boundary wall. Details listed under Chapter 4, CBSE Bye-Laws 2018.

The land and school infrastructure specifications of the board must be adhered to for securing affiliation and eventual up gradation. You can easily find land required for CBSE school on popular web portal schoolprop.com

For assistance on any aspect of starting a CBSE school or obtaining CBSE affiliation, up gradation or CBSE switchover of an existing school, contact us.

 

 

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Documents Needed While Applying for CBSE Affiliation

Posted on April 25, 2018 | by Vinod Kakumanu

 

All applications shall be submitted online only. Following documents are required to be uploaded while making an application for CBSE affiliation online –

  1. No Objection Certificate stating that State/UT Government has no objection with regard to CBSE affiliation of the school. The NOC will be considered valid until it is affirmatively withdrawn by the issuing authority, therefore the school promoters need not worry if the NOC is past its indicated period. The name and address of the school in this certificate should be same as mentioned by the school in the application.
  2. Formal prior Recognition letter issued by the education department of the state or the union territory declaring the affiliation of the school with the state board. If the school is applying for Middle Class Approval, recognition letter for classes I to V will be required. In case the school is applying for provisional CBSE affiliation for secondary level (class IX and X), it will need to submit the recognition letter for the class I to VIII.
  3. The mode of uploading must be a scanned single pdf file in case of both the NOC and Recognition letter
  4. Copy of Registration letter of the Trust/Society Section 8 Company. The name and address of the Society/Trust/Company in this certificate should be same as mentioned by the school in the application form.
  5. Land Certificate from the concerned authority
  6. Affidavits announcing the following (find sample affidavit at http://cbseaff.nic.in/cbse_aff/welcome.aspx)
      • Non-Proprietary Character of society from First Class Magistrate.
      • No relation amongst the School Managing Committee members.
      • That without Affiliation school will not start class 9th/11th
      • That society/school is not part of any franchise arrangement
  7. Infrastructure detail photographs Front view, back view, library, all labs, top view from the roof of the school including a playground and all 4 sides of the boundary wall in a single PDF file.
  8. Fire safety certificate
  9. Health & Sanitation certificate.
  10. Safe drinking water certificate
  11. Building Safety Certificate.
  12. Staff EPF deduction certificate Latest EPF challan in the name of the school
  13. Reserve funds proof (Only in case of up gradation).
  14. Balance sheet/Financial status certified by CA for last 3 years
  15. Salary paid through ECS/Cheque (Certificate issued by the associated bank).

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In case of switch over from state board to CBSE at secondary or higher secondary level

  1. Affidavit for the closure of classes in a phased manner along with 2 to 3 years State board result in gazette issued by the state board
  2. Land registration and/or lease documents

Important details related to the aforementioned documents

Land Documents: The documents related to the school land that the school must produce before the board at the time of application for affiliation, inspection and thereafter, include–

  • Legible copies of the registered sale deed, lease deed or the gift deed through which the ownership of land has accrued in the name of the school or the Society/Trust/Company running the school. Such land has to be in the name of the school or the society running the school. If the land is leased, the period of the lease must not be less than 30 years.
  • Land certificate–The school must acquire the original Land Certificate issued by the concerned District magistrate/Registering/Revenue authorities.

Essential Safety certificates: The certificates among those aforementioned that pertain to the safety of the building and other amenities for children will be considered valid for 1 year after the date of issuance, this in case when the certificate does not have a specified date.

  • It must be noted by the school promoters that the Building safety certificate must have been issued by a Government Authority and not from private engineers. Safety certificate issued by empaneled engineers will only be admissible if they have been authorized by the state government to issue “Building and Structural Safety Certificate”.  Fire Safety certificate must be issued by Fire Department and Safe drinking water and Health & Hygiene certificate must also be issued by Govt. authority.

Balance Sheet: School’s account should be separate from that of the Society/Trust/Company to which the school is associated. Complete Balance Sheet for the last three years of school operations audited by CA should be in place for review.

Franchisee schools: The CBSE bye-laws clearly mandate that the school should not be paying any fee or royalty to any other organization or institution for the use of name, logo or motto. An affidavit stating the above is also required to be submitted.

All the documents that are to be uploaded at the time of application must be either in English or Hindi. If the document is translated from vernacular to English or Hindi, an affidavit to the effect that the translation is exact, free from omissions or commissions must be given by the Manager appointed by the School Management Committee along with the name designation and stamp/seal of the issuing authority. The proformas, certificates are given in the respective appendices of the affiliation bye laws of the board. It has to be ensured before uploading that the size of any file should not exceed the given limit.

For assistance on any aspect of starting a CBSE school or obtaining CBSE affiliation, up gradation or CBSE switch over of an existing school, contact us


19. What all permissions are needed for starting a new school?

Posted on March 28, 2018 | by Vinod Kakumanu

The permissions and related documents that are required for starting a new school in India are—
• The founding documents of the Trust/Society/Company
• The affidavit of the non-proprietary Trust/Society/Company
• Memorandum of Association between the school and the Trust/Society/Company
• Land and School Building Documents
• Ownership documents, Sale deed or Lease Deed
• Change of Land Use certificate for the land for the school building
• Map approved by the Municipal Authority
• Building blueprint
• Building Safety Certificate
• NOC issued by the education department of the state or the ‘Essentiality Certificate’
• State Board Affiliation
• Employees’ EPF and ESIC registration


16. Can I open a school in a rented building and apply for CBSE affiliation?

Posted on March 28, 2018 | by Vinod Kakumanu

Yes, the school running in a building held on lease for at least 30 years can get CBSE affiliation, it should is located on a part of land which is also owned by the Trust/Society or the school or held on lease for at least 30 years and the area of the land must be 2 acres including the building and the playground. The minimum land area may vary with the region of location of the school. For school’s affiliation to the CBSE clear directions have been given regarding the school property in CBSE affiliation bye laws Chapter II Norms of Affiliation.


15.Can the Trust/Society running school have members of my family?

Posted on March 28, 2018 | by Vinod Kakumanu

The Trust/Society running a school cannot have members of a family in a majority (more than 50 per cent). The non –proprietary affidavit of the Trust/Society should have a declaration made by the Chairman about the number of mutually related members. Try that the number of related members be as less as possible in the school governing board or the school management committee also.


9.What are the typical resources required to run a school?

Posted on March 26, 2018 | by Vinod Kakumanu

Principal, coordinators, Teachers, Lab Assistants, Maids, Administrator, Accounts Staff, Gardner’s, Nurse, Drivers, etc.


4.How much does it cost to start a new school?

Posted on March 26, 2018 | by Vinod Kakumanu

There is no single answer to this question, Cost of setting up a school is dependent on several factors, listing few factors –

  • Target market
  • Capacity planned
  • Value of land (varies by location and size)
  • Cost of infrastructure design and build
  • Facilities you wish to offer
  • Academic and beyond academic programs you wish to offer
  • Cost of educational supplies, staffing and other services
  • How do you plan to brand and position your school in the target market


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