AFFILIATION BYE-LAWS 2018

(Date of notification: 18/10/2018)

D.O.No.CBSE/AFF-B.L/SECY/2018

Courtesy
CENTRAL BOARD OF SECONDARY EDUCATION

"Shiksha Kendra", 2, Community Center, Preet Vihar, Delhi - 110092 Website: https://cbse.nic.in; www.cbseaff.nic.in

Note: Download the original document from CBSE official website. In this post CBSE Affiliation Bye Laws 2018 document content is depicted in a search and browsing friendly digital format to provide ease of reference to aspiring school promoters and CBSE affiliated schools as on date. School Serv (India) Solutions Pvt. Ltd does not claim any authorship while reproducing this document verbatim. Copyrights are owned by Central Board of Secondary Education.

INDEX

Chapter 1. SHORT TITLE AND COMMENCEMENT

  1. 1.1. These Bye-laws may be called the Affiliation Bye-Laws - 2018 of Central Board of Secondary Education.
  2. 1.2. These shall be effective from the date of notification by the Central Board of Secondary Education.
  3. 1.3. Definitions - In these Bye-laws, unless the context otherwise requires:
    1. 1.3.1. "Affiliation" means formal affiliation of a school with the Board for the purpose of preparing students for admission to the Board's examination. It includes affiliation under all categories and of all types.
    2. 1.3.2. "Composite Affiliation" means Affiliation for running all Classes/Standards starting from and to the classes for which such affiliation has been granted.
    3. 1.3.3. "Upgradation" means upgradation of a school approved for middle class syllabus or affiliated for secondary stage to secondary stage or senior secondary stage as the case may be.
    4. 1.3.4. "Extension" means extension of period of Affiliation granted to the school by the Board.
    5. 1.3.5. "Board" means the Central Board of Secondary Education.
    6. 1.3.6. "Affiliation Committee" means Affiliation Committee of the Board.
    7. 1.3.7. "Chairman" means the Chairman/Chairperson of the Central Board of Secondary Education.
    8. 1.3.8. "Secretary" means the Secretary of the Central Board of Secondary Education.
    9. 1.3.9. "Examination" means examinations conducted by the Board including the Board's annual examinations or any public examination.
    10. 1.3.10. "Affiliation Fee" means charges payable by the schools to the Board in connection with Affiliation and/or under the provisions of these byelaws.
    11. 1.3.11. "School Fee" means the amount of money paid to the School by the students in connection with the conduct of studies.
    12. 1.3.12. "School Management Committee" means the committee managing the school.
    13. 1.3.13. "Institution" means an educational institution affiliated to the Board.
    14. 1.3.14. "School" means a school as defined in Section 2 of the Right to Education Act.
    15. 1.3.15. "Senior Secondary School" means school preparing students for both the Secondary (Class-X) and Senior School Certificate (Class-XII) Examinations of the Board or for Senior School Certificate (Class-XII) Examination only.
    16. 1.3.16. "Secondary School" means school preparing students for the Secondary School (Class-X) Examination of the Board.
    17. 1.3.17. "Private School" means a school run by a Society/Trust/Company registered (under section 8 of the Companies Act 2013) duly constituted and registered under the provisions of Central/State Acts.
    18. 1.3.18. "Government Aided School" means school receiving grant-in-aid from the Union Government/Administration of Union Territory/State Government/Local Authority.
    19. 1.3.19. "Grants-in-aid" means aid or grant in the form of maintenance from the Central Government or State Government or Administration of Union Territories or Local Authority, as the case may be.
    20. 1.3.20. "Head of Institution" means the Headmaster/Principal of a Secondary/Senior Secondary School affiliated with the Board.
    21. 1.3.21. "Teacher" means a person in the employment of an institution affiliated with the Board for teaching purposes as per the qualification criteria stipulated in Section 23 of RTE Act 2009 or as per Affiliation Bye-Laws of the Board.
    22. 1.3.22. "Manager" means an office bearer of the management committee of the School who acts as correspondent.
    23. 1.3.23. "Right to Education Act" means the Right of Children to Free and Compulsory Education Act 2009.
    24. 1.3.24. "Recognition" means formal recognition of school in accordance with the provisions contained in the Right to Education Act and/or the Education Act of the concerned State/UT Government/Administration.
    25. 1.3.25. "No Objection Certificate" means a letter issued by the Education Department of the State/Union Territory in respect of a School situated in the State/Union Territory for Affiliation of the school to the Central Board of Secondary Education (CBSE). 1.3.26. "Parents-Teachers Association" or "PTA" means an association of the parents and teachers of a particular school.
    26. 1.3.27. "Reserve Fund" means fund created by the school authority as per requirement of the Board, in a Post Office/Nationalized Bank.
    27. 1.3.28. "Session" means the period of twelve months duration, when instruction is provided to the students, normally from April to March
    28. 1.3.29. "Appropriate Government" means the same as defined in Section 2 of the Right to Education Act.
    29. 1.3.30. "Capitation fee" means the same as defined in Section 2 of the Right to Education Act.
    30. 1.3.31. "Child" means the same as defined in Section 2 of the Right to Education Act.
    31. 1.3.32. "Child belonging to weaker section" means the same as defined in Section 2 of the Right to Education Act.
    32. 1.3.33. "Guardian" means the same as defined in Section 2 of the Right to Education Act.
    33. 1.3.34. "Local authority" means the same as defined in Section 2 of the Right to Education Act.
    34. 1.3.35. "Parent" means the same as defined in Section 2 of the Right to Education Act.
    35. 1.3.36. "Penalty" means a penalty imposed or purported to be imposed upon the school under the provisions contained in these byelaws.
    36. 1.3.37. "Notification" means notification in the official gazette or notification of any provision through suitable means by CBSE.
    37. 1.3.38. "Foreign School" means the schools situated in the territories out-side India.
    38. 1.3.39. Words importing the singular number also include the plural number and vice-versa.
    39. 1.3.40. Words importing the masculine gender also include the feminine gender.

Chapter 2. NORMS FOR AFFILIATION

  1. 2.1. CATEGORIES OF SCHOOLS:
    1. The Board may affiliate following categories of schools all over India and abroad:
    2. 2.1.1. Government Schools run by the Education Departments of States/UTs;
    3. 2.1.2. Government Aided Schools;
    4. 2.1.3. Schools run by Autonomous Organizations under the Government created for running the schools like Kendriya Vidyalaya Sangathan (KVS), Navodaya Vidyalaya Samiti (NVS), Central Tibetan Schools Organisation (CTSO), Sainik Schools Society, etc;
    5. 2.1.4. Schools run directly by other Government Ministries/Departments like Defense, Railways, etc. and Local Bodies;
    6. 2.1.5. Schools managed directly by (Central or State) Public Sector Undertakings, Statutory Bodies and Autonomous Bodies etc.;
    7. 2.1.6. Schools managed by Societies formed by (Central or State) Public Sector Undertakings, Statutory Bodies, Autonomous Bodies and Government Departments etc.;
    8. 2.1.7. Schools managed by Societies for (Central or State) Public Sector Undertakings, Statutory Bodies Autonomous Bodies and Government Departments etc. under the financial control of such Public Sector Undertakings, Statutory Bodies Autonomous Bodies and Government Departments etc.;
    9. 2.1.8. Private schools established by
      1. (a) Societies registered under the Societies Registration Act 1860 of the Government of India or under Acts of the State Governments as educational, charitable or religious societies having non-proprietary character or
      2. (b) by Registered Trusts or
      3. (c) Companies registered under section. 8 of the Companies Act- 2013, having education as one of its objects.
    10. 2.1.9. Schools located in foreign countries.
    11. 2.1.10. Any other category as specified by the Board from time to time.
  3. 2.2. CATEGORIES OF AFFILIATION.
    1. Applications for Affiliation may be considered under the following categories of Affiliation;
    2. 2.2.1. Approval for Middle Class Syllabus
    3. 2.2.2. General Affiliation of a Secondary School or Senior Secondary School.

      4. This category will include all the schools affiliated provisionally on the date of notification of these bye laws.

    4. 2.2.3. Upgradation of a school approved for Middle Class Syllabus up to Secondary or Senior Secondary Level.
    5. 2.2.4. Upgradation of an affiliated Secondary School up to Senior Secondary Level.
    6. 2.2.5. Switch over of Schools up to Secondary and Senior Secondary Level

      7. Schools already affiliated with other Boards of School/Secondary education to the Central Board of Secondary Education are granted affiliation under this category.

    7. 2.2.6. Regular Affiliation of schools

      8. One time regular Affiliation will be granted to the categories of schools under clauses 2.1.1, 2.1.2, 2.1.3 and 2.1.4.

  4. 2.3. ESSENTIAL CONDITIONS FOR AFFILIATION OF SCHOOLS:
    1. Any educational institution in India or abroad which fulfils the following essential conditions may apply to the Board for Affiliation:
    2. 2.3.1. ESTABLISHMENT OF SCHOOL
      1. The school should have been established by any one of the following entities:
      2. (a) Government Ministry/Department
      3. (b) Statutory Body
      4. (c) Autonomous Body
      5. (d) Public Sector Undertaking
      6. (e) Local Body
      7. (f) Any other Government Body
      8. (g) Registered Society
      9. (h) Registered Trust
      10. (i) Company Registered under Section-8 of the Companies Act- 2013.
    3. 2.3.2. REGISTRATION UNDER LAW
      1. In case of schools mentioned in clauses 2.1.6, 2.1.7 and 2.1.8, there should be a properly constituted Registered Society/Registered Trust/Registered Company under section 8 of the Companies Act - 2013 (Hereinafter referred to as Society/Trust/Company) having non­ proprietary character not vesting control in a single individual or members of a family, conforming to the extant laws and rules.
    4. 2.3.3. SCHOOL MANAGEMENT COMMITTEE
      1. Subject to relevant provision in the Education Act/Rules of the appropriate government, every school should have a scheme of management. It should also have a School Management Committee as stipulated under RTE Act 2009 and as per provisions contained in these Byelaws.
    5. 2.3.4. RECOGNITION FROM THE RESPECTIVE STATE GOVERNMENT
      1. The Schools seeking affiliation with the Board shall submit formal prior Recognition Certificate from concerned State Education Department as per extant rules and provisions contained in RTE Act-2009.
    6. 2.3.5. NO OBJECTION FROM THE RESPECTIVE STATE GOVERNMENT
      1. The Schools mentioned under clauses 2.1.5, 2.1.6, 2.1.7 and 2.1.8, seeking affiliation with the Board shall submit formal prior "No Objection Certificate" to the effect that State Government has no objection to the affiliation of the School with CBSE. No objection Certificate once issued to any school will be considered at par even if it prescribes a specific period and/ or level unless it is withdrawn.
    7. 2.3.6. Land Requirement as per provisions contained in Chapter 3.
    8. 2.3.7. Physical Infrastructure as per provisions contained in Chapter 4.
    9. 2.3.8. WEBSITE
      1. The school seeking affiliation shall develop and maintain its website providing all vital information regarding the school on the website.
    10. 2.3.9. DOCUMENTS PRESCRIBED
      1. At the time of application, schools will be required to submit information in online application portal, and two documents as prescribed: one from the District Education administration as per Appendix-II or III as applicable and a self-affidavit as per Appendix -IV.
    11. 2.3.10. LETTER OF INTENT
      1. After satisfactory report of Inspection and fulfillment of all essential conditions, the Board will issue a Letter of Intent for affiliating the applicant school.
  5. 2.4. REQUIREMENTS: POST AFFILIATION
    1. Any school on affiliation with the board is required to fulfill the following requirements before starting classes on CBSE pattern as per the conditions laid down in the affiliation grant letter and the session mentioned therein:
    2. 2.4.1. Staff and Service Conditions as per provisions contained in Chapter 5.
    3. 2.4.2. Financial Resources as per provisions contained in Chapter 6.
    4. 2.4.3. Fees as per provisions contained in Chapter 7.
    5. 2.4.4. ELECTRONIC CLEARING SERVICE
      1. Salary should be paid to the staff through Electronic Clearing Service (ECS) only.
    6. 2.4.5. ADMISSION OF STUDENTS
      1. (a) Admission in the school affiliated to the CBSE shall be made without any distinction of gender, disability, religion, race, caste, creed and place of birth etc. Reservation, if any, shall be governed by the applicable Education Act/Rules of the appropriate Government.
      2. (b) For the purpose of admission and extent of schools' responsibility for Free and Compulsory Education the school shall be governed by the provisions of the Right to Children to Free and Compulsory Education Act, 2009 and the rules framed there under.
      3. (c) The school shall not take any direct admission in the classes X and XII without following the procedure prescribed by the Board in this regard.
    7. 2.4.6. CURRICULUM AND SYLLABUS:
      1. (a) The school will follow the curriculum and the syllabus prescribed by CBSE/NCERT.
      2. (b) The School will follow the scheme of study for different classes as prescribed in the Examination Byelaws of the Board.
    8. 2.4.7. BOOKS
      1. (a) The School may prescribe NCERT text books in the classes and subjects in which these have been published by the NCERT. Extreme care should be taken in the selection of books of private publishers so that there is no objectionable content that hurts the feeling of any class, community, gender or any religious group in society.
      2. (b) The School shall put a list of prescribed books on its website with the written declaration duly signed by the Manager and the Principal to the effect that they have gone through the contents of the books prescribed by the school and own the responsibility. If a school is found prescribing a book having any objectionable content, the responsibility for such content shall lie with the school and action will be initiated against the School by the Board.
    9. 2.4.8. QUALITY OF EDUCATION
      1. The school must be quality driven and must strive for excellence in all aspect of its activities. It must follow the directions issued by the Board from time to time regarding introduction of innovative practices in areas of curriculum, pedagogy and evaluation.
    10. 2.4.9. WEBSITE

      11. Every affiliated school will develop their own website containing comprehensive information such as Affiliation status, details of infrastructure, details of teachers including qualifications, number of students, address-postal and e-mail, telephone nos., copies of transfer certificates issued, etc. as may be directed by the Board from time to time. The website so created should also have information with regard to fees charged.

    11. 2.4.10. PHYSICAL EDUCATION TEACHER

      12. Every school should appoint Physical Education Teacher in the prescribed grade with PET to pupil ratio of 1:500 at each stage i.e. Primary Level/Secondary Level and Sr. Secondary level and they should be designated as PRT (Physical Education) , TGT (Physical Education) and PGT (Physical Education).

    12. 2.4.11. SPECIAL EDUCATOR

      13. Every Secondary and Senior Secondary school should appoint a person on full time basis for performing the duties of Special Educator. The appointment and qualifications of Special Educator shall be in accordance with guidelines laid down by the Board and the minimum requirements laid down by Rehabilitation Council of India in this regard.

    13. 2.4.12. COUNSELOR & WELLNESS TEACHER

      Every Secondary and Senior Secondary school shall appoint a person on full time basis for performing the duties of Counselor & Wellness Teacher.

      The person appointed as Counselor and wellness teacher shall be either a Graduate/Post Graduate in psychology or Post Graduate in Child Development or Graduate/Post Graduate with Diploma in Career Guidance and Counseling.

      Schools having enrolment of less than 300 students in classes from IX to XII can appoint a Counselor & Wellness Teacher on part-time basis.

    14. 2.4.13. DUAL AFFILIATION

      15. A school affiliated with the Board is not allowed to have dual affiliation i.e. simultaneous affiliation with two boards with the same set of infrastructure and land.

      In case the affiliation has been granted under switch over category, the school is required to withdraw its students from the classes of the board, to which it was earlier affiliated, in a phased manner.

    15. 2.4.14. COMMENCEMENT CERTIFICATE

      16. The Board shall require the school to submit commencement certificate in the prescribed manner and format to the effect that the school has complied with all the conditions imposed in the grant letter and the provisions contained in clause 2.4 and sub-clause thereto and shall start class VI or IX or XI on confirmation of affiliation. The format of commencement certificate is given at Appendix-VIII.

  6. 2.5. SPECIAL PROVISIONS FOR FOREIGN SCHOOLS
    1. The following special provisions have been made in respect of the schools situated in foreign countries seeking affiliation with the Board. The special provisions are to be read in reference to the existing provisions applicable to the schools in India. The other provisions will be applicable to the foreign schools to the extent possible if not otherwise provided for.
    2. 2.5.1. No Objection Certificate (NOC)

      3. The schools will submit No Objection Certificate (NOC) issued after due diligence by High Commission/Consulate/Embassy of India in the concerned country clearly stating that the school has been established within the legal and administrative framework of the respective country by an entity permitted to establish and run school in that country. The NOC shall clearly mention that the school fulfills all the conditions required for establishing and opening a school including land requirements in the respective country.

    3. 2.5.2. TEACHERS

      4. The school situated in foreign country shall have qualified teachers as per the qualifications prescribed in the respective country for teachers at various levels.

    4. 2.5.3. SALARY OF TEACHERS AND STAFF

      5. The school situated in foreign country shall pay salary and allowances to teachers and staff as per the prescribed norms of the respective country.

    5. 2.5.4. SCHOOL MANAGEMENT COMMITTEE (SMC)

      6. The school situated in foreign country shall constitute a School Management Committee (SMC) if the local laws of the respective country provides/mandates for the same. In case, the local laws does not provides/mandates for constitution of School Management Committee (SMC), the school shall submit a declaration/affidavit stating the same.

    6. 2.5.5. BUILDING, FIRE, WATER AND HYGIENE CERTIFICATES

      7. The school situated in foreign country shall procure and submit the Building, Fire, Water and Hygiene Safety Certificates if issued by concerned department/s in the respective country. In case, these certificates are not being issued in the respective country, the school shall submit a declaration/affidavit stating the same.

    7. 2.5.6. FINANCES AND ACCOUNTS

      8. The school situated in foreign country shall maintain its accounts in accordance with applicable laws in the respective country.

  7. 2.6. SPECIAL PROVISIONS FOR INNOVATIVE SCHOOLS
    1. Special category of innovative schools may also be considered for grant of affiliation by the Board. All the provisions of affiliation byelaws will be applicable to these schools unless otherwise provided for in these byelaws.
    3. The affiliation to the innovative schools is subject to the following conditions:
    4. 2.6.1. The special category of innovative schools will cover specialized schools, not covered elsewhere in these byelaws, implementing innovative ideas in the fields of skill development, sports, arts, sciences, etc.
    5. 2.6.2. The schools will be granted affiliation as per functional requirements of the schools.
    6. 2.6.3. The Schools will be covered under the respective category of affiliation applicable to the school as given in clause 2.2 and sub-clauses there to.
    7. 2.6.4. The schools shall produce recognition certificate in respect of all classes that are proposed to be opened in the school as per the requirements of RTE Act-2009. In respect of students/classes not covered under RTE Act-2009, the school shall compulsorily produce permission from the state government to open/start all classes which are proposed to be started in the school.
    8. 2.6.5. The admission of students in schools shall be governed by the conditions mentioned in NOC and Permission issued by the State/UT Government.
    9. 2.6.6. The decision of the Board for considering any school under this category shall be final.
  8. 2.7. PERIOD OF AFFILIATION

    9. Schools which fulfill all the requirements of the Affiliation Bye-Laws shall be granted affiliation for an initial period of Three Years even if not expressly mentioned in the grant letter.

  9. 2.8. For administrative convenience and for the purpose of classification of schools the Board may bunch together two or more categories of schools mentioned in clause 2.1 This classification will not endow any additional privilege to the school.
  10. 2.9. COMPOSITE AFFILIATION
    1. Affiliation in respect of all categories of schools will be composite affiliation only. It will be mandatory for the school to run all classes starting from the class and up to the level for which affiliation has been granted.
    2. The Schools may be granted composite affiliation for the following classes:
    3. 2.9.1. Class-1st to Class-8th (All schools)
    4. 2.9.2. Class-1st to Class-10th (All schools)
    5. 2.9.3. Class-1st to Class-12th (All schools)
    6. 2.9.4. Class-6th to Class-8th (All schools)
    7. 2.9.5. Class-6th to Class-10th (All schools)
    8. 2.9.6. Class-6th to Class-12th (All schools)
    9. 2.9.7. Class-9th to Class-10th (Innovative Schools only)
    10. 2.9.8. Class-9th to Class-12th (Innovative Schools only)

Chapter 3. LAND REQUIREMENT

  1. The School or Society/Trust/Company managing the school must have land as per the following norms:
  3. 3.1. REQUIREMENTS WITH RESPECT TO LAND
    1. The following conditions should be satisfied in respect of the land:
    2. 3.1.1. The land on which the school is located should necessarily be a contiguous single plot of land. If there are more than two survey numbers etc. all the survey numbers/plots should be adjacent/touching each other and shall make a single plot of land on the whole.
    3. 3.1.2. A suitable building should be constructed on a part of the land mentioned in 3.1.1 above.
    4. 3.1.3. A proper playground should exist on the remaining part of the land mentioned in 3.1.1 above.
    5. 3.1.4. Other facilities as prescribed by the Board from time to time should exist on a part of the land mentioned in 3.1.1 above.
    6. 3.1.5. The land mentioned in 3.1.1 above should be surrounded on all sides by a pucca boundary wall of sufficient and adequate height.
  4. 3.2. The school affiliated or seeking affiliation with the Board shall have a minimum of 8000 square meters of land in general subject to the restriction of optimum enrolment and number of sections given in Appendix-V.
  5. 3.3. The school not fulfilling the minimum requirement of 8000 square meters but having land not less than 6000 square meters may be granted affiliation, subject to the restriction of optimum enrolment and number of sections given in Appendix­ V.
  6. 3.4. The land requirement will be of minimum 4000 square meters in case of the following, subject to the restriction of optimum enrolment and number of sections given in Appendix-V:
    1. 3.4.1. School located in limits of Municipal Authorities of cities with a population exceeding 15 Lakhs.
    2. 3.4.2. School located in hilly areas. The norms as prescribed by the Planning Commission (NITI Aayog) shall be applicable for determining the hilly areas.
    3. 3.4.3. Schools located within the limits of Municipal Authorities of the State Capital Cities.
    4. 3.4.4. Schools located in the North Eastern States.
    5. 3.4.5. Schools located in the state of Jammu and Kashmir.
    6. 3.4.6. Schools located within the limits of Municipal Authorities of Ghaziabad, NOIDA, Faridabad and Gurugram cities only of National Capital Region.
    7. 3.4.7. Schools located within the limits of Municipal Authorities of Panchkula (Haryana) and Mohali/SAS Nagar (Punjab) , the satellite cities of Chandigarh.
  7. 3.5. For the schools located within the limits of Municipal Authority of the cities classified as Class-X (At present Ahmedabad, Bengaluru, Hyderabad and Pune) by the Government of India the minimum land requirement will be 2000 square meters for a Secondary School and 3000 (or 4000) square meters for a Senior Secondary School subject to the restriction of optimum enrolment and number of sections given in Appendix-V.
  8. 3.6. For the schools mentioned in sub-clauses to this clause, the minimum land requirement will be 1600 square meters for a Secondary School and 2400 (or 3200) square meters for a Senior Secondary School subject to the restriction of optimum enrolment and number of sections given in Appendix-V.
    1. 3.6.1. For the school located in the limits of Municipal Authorities of 4 metropolitan cities of Chennai, Delhi, Kolkata and Mumbai.
    2. 3.6.2. For the schools located in the state of Arunachal Pradesh.
    3. 3.6.3. For the schools located in the state of Sikkim.
    4. 3.6.4. For the schools located on the Islands.
  9. 3.7. For the schools situated on the Hill Stations, the minimum land requirement will be 2000 square meters for a Secondary School and 3000 (or 4000) square meters for a Senior Secondary School subject to the restriction of optimum enrolment and number of sections given in Appendix-V:
    1. 3.7.1. The institution should have an arrangement for sports and extracurricular activities with the nearby schools/colleges or any other institution for a minimum period of 15 years.
    2. 3.7.2. In case the arrangement in respect of 3.7.1 is with a private institution, a copy of the resolution passed by the management of the institution at its managing committee meeting may also be submitted to the Board.
    3. 3.7.3. In case the arrangement in respect of 3.7.1 is with a government institution, a copy of the letter issued by the head of such institution may also be submitted to the Board.
    4. 3.7.4. The number of students should be restricted in such institutions on the basis of constructed covered area of school building by following the norms of 1 sq.mtr. floor area per child.
  10. 3.8. LAND OWNERSHIP
    1. All the land title documents should be in the name of the School or Society/T rust/Company which has established the school.
    2. 3.8.1. In case of ownership, the land title documents should be a Sale Deed/Conveyance Deed/Gift Deed/Lease Deed/Allotment Letter etc. duly registered before the Registration Authority concerned of the State as per rules.
    3. 3.8.2. In case of lease, the Lease Deed of the land/building should be duly registered before the concerned Registration Authority of the State and should be for a minimum effective term of 15 years.
    4. 3.8.3. A lease executed by a government or any agency of government may be accepted even if it is for a term of less than 15 years but the lease should specifically be for running a school.
    5. 3.8.4. The lease deed shall be operational at the time of application for affiliation/upgradation/extension.
    6. 3.8.5. The period of validity of lease or any other documents of property should be such that it guarantees the enjoyment of lawful rights over the land for a continuous period of five years or more from the session for which the application for initial affiliation has been submitted.
    7. 3.8.6. It shall be the. responsibility of the school to renew the lease or allotment etc. during the period of affiliation to ensure lawful rights over the land on which the school is situated.
    8. 3.8.7. Period of lease will further be subject to the rules and policy of the State/UT Government.
    9. 3.8.8. In case of schools mentioned in 2.1.5, 2.1.6, 2.1.7, the land may be accepted if the same is under the ownership or legal possession of the (Central or State) Public Sector Undertakings, Statutory Bodies and Autonomous Bodies, Government Department etc. and has been allotted by the said (Central or State) Public Sector Undertakings, Statutory Bodies and Autonomous Bodies, Government Department etc. for running of school.
    10. 3.8.9. In case of schools established by or in large scale industrial projects, the land may be accepted if the same is under the ownership or legal possession of the industrial project and has been allotted by the said industrial project for running of school.
  11. 3.9. For the purpose of Upgradation to Secondary Level stage in respect of the schools which were granted Affiliation up to Secondary level on or before the year 1996 under the relaxed condition of land requirement may be considered for Upgradation to +2 stage provided that they should have at least 4000 square meters of land.

Chapter 4. PHYSICAL INFRASTRUCTURE

  1. The school seeking Affiliation must satisfy the following conditions:
  2. 4.1. Class Rooms - Minimum size should be 8 m. x 6 m. (approximately 500. sq. ft.). There should be one room for each class. Minimum floor space should be at least 1 sq. mtr. per student.
  3. 4.2. Science Laboratory - (Composite for Secondary or/and separate Physics, Chemistry and Biology for Senior Secondary)- minimum size should be 9 m. x 6m. each (approximately 600 sq. ft) and should be fully equipped.
  4. 4.3. Library
    1. 4.3.1. Minimum size should be 14 m. x 8 m. fully equipped and with reading room facility and other resources to cater to the strength of students in the school.
    2. 4.3.2. The Library should have sufficient number of age appropriate books on all subjects in its stock.
    3. 4.3.3. Books should include e-Books, Fiction, Non-fiction, Reference Books, Encyclopedias, Periodicals, Magazines, Journals and Newspapers. Staff and students should be encouraged to read e-magazines, e-journals, e­ books etc.
    4. 4.3.4. The Library shall not contain any book or other forms of literature that espouse or propagate communal disharmony or casteism or discrimination based on religion, region or language etc. The school should not stock in the library any book disapproved by the Government/ Board.
    5. 4.3.5. The Library shall issue books regularly to every child studying in the school. Adequate budgetary provisions must be made for the School Library.
  5. 4.4. Computer Laboratory
    1. Minimum size of computer laboratory should be 9 m x 6 m each (approx. 600 sq.ft.)
    2. 4.4.1. The School should have a minimum of 20 computers and maintain computer to student ratio of 1:20.
    3. 4.4.2. The School should have internet connectivity with good speed.
    4. 4.4.3. There should be minimum one lab if the school strength of students in the school is up to 800. For every additional (up to) 800 students one more lab will be required.
    5. 4.4.4. If the school is offering any subject related to Computer Science or IT at Senior Secondary level, it should have a separate laboratory with adequate provisions for the same.
    6. 4.4.5. There should adequate provisions related to cyber safety in the computer laboratory and students should be allowed in the laboratory under the supervision of a teacher only.
  6. 4.5. Mathematics Laboratory - The School should have separate provision for Mathematics Laboratory at least of the size of a regular class room.
  7. 4.6. Rooms for extracurricular activities - either separate rooms for music, dance, arts & sports etc. or one multipurpose hall of adequate size for all these activities.
  8. 4.7. Drinking water, Toilets and other Physical Facilities
    1. 4.7.1. The School will provide adequate facilities for potable drinking water on each floor.
    2. 4.7.2. The School will provide clean healthy and hygienic toilets on each floor with washing facilities for boys and girls separately in proportion to the number of students. The toilets for the primary students should be separate from other toilets. There should be separate toilets for staff members. Signage Boards should be displayed prominently on the toilets of all categories.
    3. 4.7.3. The School shall provide proper facilities like, ramps in toilets and at entry/exit points for wheelchair users and auditory signals in elevators/lifts in accordance with the provisions laid down in RPWD Act- 2016.
    4. 4.7.4. The School should have suitable furniture in the Class rooms commensurate with the strength of students and staff.
    5. 4.7.5. The school should have the needed equipment and facilities as per the syllabus prescribed for Sciences, Home Science, Technical subjects, Vocational subjects and various activities under Work Experience and Art Education etc.
    6. 4.7.6. The school shall follow the guidelines related to the safety of the children in schools contained in the following:
      1. (a) The guidelines issued by the Hon'ble Supreme Court of India in Writ Petition (Civil) no. 483 of 2004 in the matter of Avinash Mehrotra (Petitioner) Versus Union of India & Others (Respondents)
      2. (b) The Guidelines on School Safety Policy, 2016 issued by the National Disaster Management Authority which is statutory in nature.
      3. (c) Manual on Safety and Security of Children in Schools Developed by National Commission for Protection of Child Rights .
      4. (d) National Building Code-2005, as amended from time to time.
    7. 4.7.7. "The School should scrupulously observe prescription from the State Government/Municipal Authority/Transport Department regarding health & hygiene, drinking water, fire safety, building safety and transport precautions in the school.
    8. 4.7.8. The School should have adequate facilities for providing recreation activities and physical education as well as for conduct of various activities and programs for developmental education and for the social, cultural and moral development of the students and for safeguarding their health.
    9. 4.7.9. PLAYGROUND

      Adequate ground to create outdoor facilities for at least 200-meter Athletics Track. Facilities for Kabbadi, Kho-Kho, Volleyball, basketball etc.

  9. 4.8. ENROLMENT AND SECTION RESTRICTION IN EACH CLASS The optimum number of students shall be 40 in each section. Availability of one square meter Built-up Floor Area per child in the class rooms is an absolute necessity in the school. Subject to this the details of the allowed sections, as per the rules of these byelaws and availability of land and infrastructure, are given at Appendix-V.

Chapter 5. STAFF

  1. Qualifications, Recruitment and Service Rules in respect of the Principal, Vice Principal, Teachers and other staff are given in the ensuing clauses.
  2. 5.1. The minimum qualifications for the teaching staff (including the Principal/Vice­ Principal/Head of school) should be in accordance with the following:
    1. 5.1.1. National Council for Teacher Education (Determination of Minimum Qualifications for Persons to be recruited as Education Teachers and Physical Education Teachers in Pre-Primary , Primary, Upper Primary, Secondary, Senior Secondary or Intermediate Schools or Colleges) Regulations as amended and notified from time to time.
    2. 5.1.2. Minimum qualifications laid down in the Recruitment Rules for the teachers by the Appropriate Government where the school is situated or the Recruitment Rules for the teachers of Kendriya Vidyalaya Sangthan or Navodaya Vidyalaya Samiti.
    3. 5.1.3. The minimum qualifications of the teachers of subjects introduced by CBSE are given in Appendix-VII.
    4. 5.1.4. Where ever need arises, the provisions contained in clause 5.1.2 will prevail over the provisions contained in clause 5.1.3 and the provision contained in clause 5.1.1 will prevail over both 5.1.2 and 5.1.3.
  3. 5.2. The schools should devise and follow a well organized system for the recruitment of staff of various categories. The following are the guiding principles in respect of all activities related to the recruitment of staff:
    1. 5.2.1. The school shall have well defined recruitment rules for the staff on the lines of the recruitment rules of the Appropriate Government.
    2. 5.2.2. Teaching & non-teaching staff should be appointed on pay scales and allowances prescribed by the Appropriate Government.
    3. 5.2.3. All selections should be approved by the School Management Committee.
    4. 5.2.4. Appointment letters shall be issued to the selected candidates. The appointment letter shall incorporate the Terms & Conditions of the service of employee including the designation, probation, scale of pay and other allowances to which he/she shall be entitled.
    5. 5.2.5. Every school should sign a contract of service with every staff member in terms of clause 5.2.4. A copy of this contract should be kept in the service book of the concerned.
    6. 5.2.6. The Service records of teaching and non-teaching staffs must be duly maintained and updated. Self attested photocopies of original degree/diploma certificates of teachers may be obtained from the employees and kept in their personal files.
    7. 5.2.7. The essential staff/teachers required as per the provisions of these byelaws shall be appointed on full time basis only.
  4. 5.3. The school shall define the service rules of teaching & non-teaching staff on the lines of the service rules of the employees of Appropriate Government. The service rules shall be approved by the School Management Committee and the Trust/Society/Company running the school and invariably have specific and well documented provisions in respect of the following:
    1. 5.3.1. Appointments
    2. 5.3.2. Medical Certificate, Character Certificate, etc.
    3. 5.3.3. Probation (Including Extension of Probation)
    4. 5.3.4. Confirmation
    5. 5.3.5. Termination of Service due to Abolition of Posts, etc.
    6. 5.3.6. Age of Retirement
    7. 5.3.7. Working Days and Working Hours
    8. 5.3.8. Number of Teaching Periods
    9. 5.3.9. Maintenance of Record by the Teachers
    10. 5.3.10. Attendance of Employees
    11. 5.3.11. Contributory Provident Fund - Pension Scheme
    12. 5.3.12. Representations to the School Management
    13. 5.3.13. Permission to add Qualifications
    14. 5.3.14. Application for Another Post
    15. 5.3.15. Private and other Tuitions
    16. 5.3.16. Leave, Grant of Leave
    17. 5.3.17. Duties and Code of Conduct for Employees
    18. 5.3.18. Service Books
    19. 5.3.19. Performance Appraisal Reports
    20. 5.3.20. Disciplinary Procedure: Suspension and Reinstatement etc.
    21. 5.3.21. Constitution of Disciplinary Committee
    22. 5.3.22. Penalties (Minor and Major), Powers of Imposing Penalties and Procedure of Imposing Penalties etc.
    23. 5.3.23. Payment of Pay and Allowances on Reinstatement
  5. 5.4. The pupil teachers' ratio should not exceed 30:1 in the school. In addition to this there must be 1.5 teachers per section, excluding principal, physical education teacher and counselor, to teach various subjects.

Chapter 6. FINANCIAL RESOURCES

  1. 6.1. The school must have sufficient financial resources to guarantee its continued existence, to meet the running expenses of the school and to undertake improvement/development of school facilities and capacity building of teachers.
  2. 6.2. No part of income from the Institution shall be diverted to any individual in the Trust/Society/Company/School Management Committee or to any other person/entity. The saving, if any, after meeting the recurring and non-recurring expenditure and contributions to developmental, Depreciation and contingency funds, may be further utilized for promoting the school and extending the cause of education in the same school.
  3. 6.3. It shall be the responsibility of the school to maintain its account in a transparent and accountable manner based on accounting standards. The accounts should be audited and certified by a Chartered Accountant and proper accounts statements should be prepared and maintained as per extant laws/rules.
  4. 6.4. All the transactions should be made through digital mode.
  5. 6.5. The school shall separate its account from the society and maintain the books of accounts independently.
  6. 6.6. RESERVE FUND:

    7. The school will maintain a reserve fund if the laws/regulations of the Appropriate Government so stipulates in the manner prescribed under such laws/ rules.

  7. 6.7. It shall be the responsibility of the school to maintain a separate register for all loans taken by the school or by the society/trust/company from banks etc. for the school, having complete details of the purpose, securities and terms of repayment etc. of the loan such secured. School will ensure that the loan such taken is only utilized for the purpose for which it is obtained.

Chapter 7. SCHOOL FEES

  1. Societies /trust /companies are required to run schools without any profit motive in accordance with the provisions contained in these bye laws. The School shall endeavor to charge fees to the extent the expenses for running the School are met. Schools shall follow the following norms in respect of the fees charged from pupils:
  2. 7.1. No Society/Trust/Company/School shall charge capitation fee or accept donations for the purpose of admission for pupils.
  3. 7.2. Admission Fee and Fee charged under any other head are to be charged only as per the regulations of the Appropriate Government.
  4. 7.3. Fees shall be charged under the heads prescribed by the Department of Education of the State/UTs.
  5. 7.4. REFUND OF FEES:

    6. In case not otherwise provided by the Appropriate Government, in the event of a student discontinuing the studies or wishing to migrate to some other School, dues shall be collected only up to the month of discontinuance or migration and not up to the month in which the transfer certificate is applied for. This shall apply to all Heads of fee.

  6. 7.5. FEE REVISION:
    1. 7.5.1. Fee revision of schools shall be subject to laws, regulation and directions of the Appropriate Government.
    2. 7.5.2. Fee shall not be revised without the express approval of the School Management Committee or the process prescribed by the Appropriate Government under any circumstances.
  7. 7.6. The acts and regulations of the Central and State/UT Governments enacted/framed in connection with regulation of fee in respected of the various categories of the schools situated in the state will be applicable to the school affiliated with CBSE also.
  8. 7.7. For schools situated i-n foreign countries a transparent process, as per the applicable laws and regulations of the country where the school is situated, shall be followed in respect of all matters related to fee and revision of fee etc.

Chapter 8. SCHOOL MANAGEMENT COMMITTEE

  1. Subject to relevant provision in the Education Act of the State/UT concerned, every affiliated school should have a scheme of management as per following clauses.
  3. 8.1. All the schools affiliated with the board shall have a School Management Committee as stipulated in RTE Act 2009, any other enactment or regulations framed by the State/Appropriate Government.
  4. 8.2. Composition of School Management Committee:
    1. 8.2.1. The management committee of a recognized aided school shall consist of not more than fifteen members; and the management committee of a private unaided school shall consist of not more than twenty one members;

      2. However in case of senior secondary schools offering vocational subject additional member(s) (subject expert(s) as per subject offered may be appointed.

    2. 8.2.2. subject to provisions of clause 8.1 and the total number of members specified in clause 8.2.1, every management committee shall include the following namely:-
      1. (a) The Head of the school. S/he will be a Member Secretary of the School Management Committee;
      2. (b) Two parents of students studying in the school. One father and one mother of students specifically in co-educational schools.
      3. (c) Two teachers of the schools;
      4. (d) Two other persons (of whom one shall be women); who are, or have been, teachers of any other school or of any college, to be nominated by the Trust/Society/Company;
      5. (e) Two members to be nominated by the Board;
      6. (f) The remaining members to be nominated or elected as the case may be, in accordance with the rules and regulations of the society/trust/Company running the school.
      7. (g) Members may be nominated as per the conditions, if any, laid down in the "No Objection Certificate".
      8. (h) At least fifty percent members should be women.
      9. Provided further that the above provisions shall be implemented with immediate effect and the schools affiliated earlier and not complying with above provisions shall be required to take remedial measures with suitable qualified substitutes within a year of notification of these byelaws.
  5. 8.3. The term of the members of the Management Committee shall be three years. A member can be re-nominated for another term but a member cannot remain in office for more than two consecutive terms except ex-officio members and the members of the Trust/Society/Company.
  6. 8.4. Powers and Functions of the School Management Committee
    1. Subject to overall control of the Society/Trust/ Company the duties, powers and responsibilities of the School Management Committee shall include but not limited to the following: 8.4.1. It shall supervise the activities of the school for its smooth functioning.
    2. 8.4.2. It will work according to the specific directions given by the Society/Trust/Company regarding admission policy. However, it shall ensure that admissions are made as per merit without discretion of gender, disability, religion, race, caste, creed and place of birth etc. strictly as per state policy.
    3. 8.4.3. It shall look into the welfare of the teachers and employees of the school.
    4. 8.4.4. It shall evolve both short-term and long-term plans for the improvement of the school.
    5. 8.4.5. It shall make appointment of teachers and non teaching staff.
    6. 8.4.6. It shall exercise financial powers beyond those delegated to the Principal within the budgetary provisions of the school.
    7. 8.4.7. It shall take stock of academic programmes and progress of the school without jeopardizing the academic freedom of Principal.
    8. 8.4.8. It shall guide the Principal in school management.
    9. 8.4.9. It shall ensure that the norms given in the Acts/Rules of the State/UT and of the CBSE regarding terms and conditions of service and other rules governing recognition/Affiliation of the school are strictly adhered to.
    10. 8.4.10. It shall ensure that no financial irregularity is committed and no irregular procedure with regard to admission/examinations is adopted.
    11. 8.4.11. It shall approve the rates of Fees and other charges subject to the conditions laid down in Chapter-7.
    12. 8.4.12. It shall review the budget of the school presented by the Principal and forward the same to Society/Trust/Company for approval.
    13. 8.4.13. It shall ensure the safety and security of children and staff of the school and give directions for improvement.
    14. 8.4.14. It shall look in to grievances of the teachers and staff in connection with their service conditions and pay etc. and dispose such grievances in accordance with applicable rules.
    15. 8.4.15. The School Management Committee will meet at least twice in an academic session.
  7. 8.5. The provisions contained in Acts and Regulations of the Appropriate Government will prevail upon the provisions related to School Management Committee in these byelaws.

Chapter 9. ROLES, RESPONSIBILITIES, DUTIES AND POWERS OF IMPORTANT FUNCTIONARIES.

  1. All the functionaries involved in running the school has a vital and key role to play in providing a good and healthy climate to the school to fulfill its aim and objects, to enable the staff provide quality education and to be a centre for educational excellence.
  2. To achieve this aim, subject to the provisions contained in these byelaws, the roles and responsibilities of various functionaries shall include but not limited to the following:
  3. 9.1. SOCIETY/TRUST/COMPANY
    1. 9.1.1. The Society/Trust/Company will ensure that the school is running as per the provisions of the Education Act, other relevant Acts of Centre/State/UT Governments and Affiliation norms of CBSE and shall be committed to provide quality education to the children and shall take necessary steps as per its needs for this.
    2. 9.1.2. It should ensure that the school gets proper land, building, library, laboratories, equipment for sports and other co-curricular activities, furniture and qualified staff and ensure prescribed safety precautions for children as per norms of the Board and actual requirements.
    3. 9.1.3. It shall ensure that the school is run as a community service and not as a business and that commercialization does not take place in the school in any manner whatsoever.
    4. 9.1.4. It shall ensure that the funds accruing from the school are spent for the benefit of the same school and extending the cause of education.
    5. 9.1.5. It shall safeguard the autonomy of the Principal.
    6. 9.1.6. It shall have control over the school management committee.
    7. 9.1.7. It shall have control over any capital expenditure i.e., on land and the construction of building, its expansion and procurement of major equipment’s for the school.
    8. 9.1.8. It shall provide funds for the needs of the school whether it is recurring or non-recurring.
    9. 9.1.9. It shall ensure that the teachers employed in the school are imparted teachers training as per the directions issued by the Board from time to time.
    10. 9.1.10. It shall ensure that the teachers/principal and infrastructure available with the school are made available to the Board for and the conduct of public examinations, evaluation of answer sheets, the result processing and other ancillary activities etc.
    11. 9.1.11. It shall ensure that the Principal/Head of the School does not refuse any duty assigned by the Board in connection with the conduct of examinations, evaluation of answer scripts, result processing and other ancillary activities.
  4. 9.2. HEAD OF THE SCHOOL
    1. 9.2.1. Head of the School/Principal will be the ex-officio. Member Secretary of the School Management Committee.
    2. 9.2.2. Will function as the Head of the office of the school under his charge and carry out all Academic and Administrative duties required of a head of educational institute.
    3. 9.2.3. Will ensure that all provisions of the Affiliation and Examination Byelaws and all directions given by CBSE from time to time are strictly complied with.
    4. 9.2.4. Be the drawing and disbursing officer for the employees of the school however in the case of an unaided school, he may perform only such function, as drawing and disbursing officer as may be specified in the instructions issued by the Society.
    5. 9.2.5. Be responsible for the proper maintenance of accounts of the school, school records, service books of teachers, and such other registers, returns and statistics as may be specified by the Society/Board.
    6. 9.2.6. Handle official correspondence relating to the school and furnish, within the specified dates, the returns and information required by the State Government/Board.
    7. 9.2.7. Make purchases of stores and other materials required for the school in accordance with the rules governing such purchases and enter all such stores in stock register and shall scrutinize the bills and make payments.
    8. 9.2.8. Conduct physical verification of school property and stock at least once a year and ensure the maintenance of stock registers neatly and accurately.
    9. 9.2.9. Be responsible for proper utilization of the Pupils Fund.
    10. 9.2.10. Make satisfactory arrangements for the supply of good drinking water and provide other facilities for the pupils and ensure that the school building, its fixtures and furniture, office equipment, lavatories, play grounds, school garden and other properties are properly and carefully maintained.
    11. 9.2.11. Supervise, guide and control the work of the teaching and non-teaching staff of the school.
    12. 9.2.12. Be in-charge of admission in the school, preparation of school timetable, allocation of duties and teaching load to the teachers, and shall provide necessary facilities to the teachers for the discharge of their duties and conduct of school examination in accordance with the instructions issued by the Government /Board from time to time;
    13. 9.2.13. Plan the year's academic work in advance in consultation with his colleagues and hold staff meeting at least once a month, review the work done during the month and assess the progress of the pupils.
    14. 9.2.14. Help and guide the teachers to promote their professional growth and actively encourage their participation in courses designed for in service education.
    15. 9.2.15. Promote the initiative of the teachers for self-improvement and encourage them to undertake pedagogical and other innovations which are educationally sound.
    16. 9.2.16. Supervise class room teaching and secure co-operation and coordination amongst teachers of the same subject areas as well as inter subject coordination.
    17. 9.2.17. Arrange for special remedial teaching of the children belonging to the weaker sections of the community also of other children who need such remedial teaching.
    18. 9.2.18. Arrange for informal and non-class room teaching.
    19. 9.2.19. Plan and specify a regular time-table for the scrutiny of pupils written work and home assignment and ensure that the assessment and corrections are carried out timely and effectively.
    20. 9.2.20. Make necessary arrangement for organizing special instructions for the pupils according to their needs.
    21. 9.2.21. Organize and coordinate various co-curricular activities through the house system or in such other effective ways as he may think fit.
    22. 9.2.22. Develop and organize the library resources and reading facilities in the school and ensure that the pupils and teachers have access to and use of books and journals of established value and usefulness.
    23. 9.2.23. Send regularly the progress reports of the students to their parents or guardians
    24. 9.2.24. Promote the physical well being of the pupils, ensure high standard of cleanliness and health habits, and arrange periodical medical examinations of the students and send medical reports to parents or guardians.
    25. 9.2.25. Devote at least one period per day to teaching of the pupils.
    26. 9.2.26. Be responsible for sending teachers for the evaluation of answer scripts in respect of Board's Examinations and other duties related to academics, training and conduct of examinations as per requirements of the Board from time to time.
    27. 9.2.27. The Principal/Head of the School shall not refuse any duty assigned by the Board in connection with the conduct of examinations, evaluation of answer scripts, result processing and other ancillary activities. The Principal/Head of the School shall act as a Centre Superintendent whenever and wherever appointed by the Board and shall not delegate his authority, duties and responsibilities to any other person under any circumstances.
  5. 9.3. MANAGER/CORRESPONDENT OF THE SCHOOL
    1. 9.3.1. The Manager/ Correspondent will be an important and necessary link between the Trust/ Society and the school. S/he shall be responsible for carrying out the instructions of the Board.
    2. 9.3.2. S/he should ensure that the directions from the Society are conveyed to the School Management Committee and to the Head of the Institution properly.
    3. 9.3.3. S/he will exercise general supervision over the school, subject to the control of the Management Committee.
    4. 9.3.4. S/he shall exercise such financial powers as are prescribed in the Scheme of Management and delegated to him.
    5. 9.3.5. S/he shall sign on the appointment letters, letters for disciplinary action against the staff and termination, and suspension letters etc. on behalf of the Management Committee.
    6. 9.3.6. S/he shall not interfere with the Head of the school in discharge of his responsibilities and duties.
    7. 9.3.7. All correspondence concerning Affiliation/recognition shall be countersigned by him.

Chapter 10. PROCEDURES RELATED TO SUBMISSION, PROCESSING OF APPLICATIONS AND APPROVALS.

  1. This chapter contains various processes, procedures and prov1s1ons related to applications of various types and action taken by the board on these applications.
  2. 10.1. FRESH AFFILIATION AND SWITCH OVER FROM OTHER BOARDS
    1. 10.1.1. Mode of Submission of application:

      2. All applications shall be submitted online only. Applications sent by handle-mail/post or any other means will not be accepted and/or processed.

    2. 10.1.2. The schools shall fulfill all the conditions laid down in clause 2.3, sub­ clauses 2.3.1, 2.3.2, 2.3.3, 2.3.4, 2.3.5, 2.3.5, 2.3.6, 2.3.7 and 2.3.8 of these Byelaws before submitting the application for Affiliation along with the documentary proof in the prescribed manner.
    3. 10.1.3. In case of non-fulfillment of these conditions or non submission of documentary proof in the prescribed manner the application will be summarily rejected.
    4. 10.1.4. No School will be permitted to start CBSE Pattern Classes IX/X/XI/XII, as the case may be, during the pendency of the application for affiliation without obtaining formal grant of Affiliation of the board.
    5. 10.1.5. On receipt of application , the Board will scrutinize the documents regarding fulfilling of various conditions.
    6. 10.1.6. Incomplete applications and the applications submitted without required documents will be rejected and no further action will be taken by the Board.
    7. 10.1.7. In case, on scrutiny of application by the Board, it is found that the school does not fulfill the essential requirements, the application of the school will be rejected and no further action will be taken by the Board.
    8. 10.1.8. The application of the school shall be rejected in case it is found that the school has submitted multiple applications in the same or subsequent sessions or has applied for upper level affiliation in same or subsequent sessions keeping in mind the status/stage of processing of these applications.
    9. 10.1.9. In case, any clarification is required by the Board in connection with the application , the school will be informed accordingly and the school will be required to submit such clarification/compliance within 30 days from the date of such communication.
    10. 10.1.10. If the application for affiliation of school is found in order as per provisions of these byelaws, the Board will appoint an Inspection Committee for physical inspection of the School in order to assess the suitability of the school for affiliation.
    11. 10.1.11. The inspection of schools will be conducted by a Committee constituted as per provisions contained in chapter-11 of these byelaws.
    12. 10.1.12. The School will keep all documents ready and make them available to the Inspection Committee at the time of the Inspection. The Inspection Committee will submit the report to the Board after physically verifying all the requirements of affiliation as per Affiliation Bye Laws.
    13. 10.1.13. It is the responsibility of the school to ensure that it satisfies all the conditions laid down in the Affiliation Bye-Laws duly supported with documentary evidences in the prescribed formats.
    14. 10.1.14. The Board will scrutinize the Inspection Report and the same will be placed before the competent Authority of the Board to decide whether the school should be granted Affiliation or not. The decision of the competent authority of approval or rejection will be final and will be communicated to the school.
    15. 10.1.15. A school may submit a representation against the decision of the Board, in respect of the scrutiny of the application or inspection report, within 60 days of communication of such decision. No representation will be accepted after the lapse of the prescribed period.
    16. 10.1.16. In case any of the statements made by the school in the application are found to be false or any of documents uploaded by the school are found to be fake/forged/fabricated/tampered, the application of the school is liable to be rejected and the school shall be liable for imposition of any of the penalties mentioned in clauses 12.1.1 to 12.1.10 in a manner as deemed fit by the Board in addition to the criminal action without any notice to the school.
    17. 10.1.17. If affiliation is not granted and the application is rejected, the school may apply afresh with prescribed fee after fulfilling the norms for Affiliation.
  3. 10.2. UPGRADATION TO SECONDARY LEVEL /SENIOR SECONDARY LEVELM
    1. 10.2.1. The provisions and procedures given in the clause 10.1 and sub-clauses thereto will be applicable to all cases where the school has applied for upgradation of affiliation to Secondary Level or Senior Secondary Level.
    2. 10.2.2. In addition to the conditions mentioned in clause 10.1 and sub-clauses thereto, all other conditions mentioned in these bye laws which a school is required to fulfill before or after affiliation and any direction issued by the Board or the Central/State/UT Government, will also be required to be fulfilled by the school.
  4. 10.3. EXTENSION OF AFFILIATION
    1. The Board after initial affiliation may grant extension of Affiliation for a further period of 5 years provided the School conforms fully to the norms of affiliation under these Byelaws and the other conditions laid down for extension from time to time
    2. 10.3.1. It will be the responsibility of the school to apply for extension of affiliation with requisite fee as per time frame given in Appendix-I.
    3. 10.3.2. Affiliation granted to a school will remain valid on receipt of application of a school for extension of Affiliation subject to the final decision of the Board.
    4. 10.3.3. A late fee as per the details given in Appendix-I shall be charged from the school against late submission of applications for extension of Affiliation. Late fee shall be chargeable from the last date or the date when the applications are opened for next term/session as the case may be.
    5. 10.3.4. All the conditions mentioned in these bye laws which a school is required to fulfill before or after affiliation and any direction issued by the Board or the Central/State/UT Government, will be required to be fulfilled by the school.
    6. 10.3.5. The Board may adopt the process, same or identical to the process given in clauses 10.1 and sub-clauses thereto, for processing applications for extension.
    7. 10.3.6. Schools with Regular Affiliation are not required to apply for extension of affiliation unless otherwise decided by the Board.
  5. 10.4. APPLICATION FOR ADDITIONAL SUBJETS
    1. The schools affiliated with the Board up to Senior Secondary level are allowed to sponsor candidates in the Board's Examination in the specified subjects for which affiliation has been granted. However the school may require adding more subjects for affording more choices to the candidates, the additional subjects are allowed to the schools as per procedure given in ensuing sub-clauses:
    3. 10.4.1. It will be the responsibility of the school to apply for additional subjects with requisite fee as per time frame given in Appendix-I.
    4. 10.4.2. The board may conduct an inspection to assess the suitability of the facilities available with respect to the teaching of the subject(s) applied.
    5. 10.4.3. No School is permitted to start the classes in the applied additional subjects, even during the pendency of the application. The school shall start classes in these additional subjects only after getting express approval from the Board.
  6. 10.5. AFFILIATION FEE AND TIME FRAME FOR SUBMISSION OF APPLICATIONS
    1. 10.5.1. The school may apply along with prescribed affiliation fee given in Appendix-I.
    2. 10.5.2. The fee deposited will not be refunded or adjusted irrespective of the grounds on which the application has been rejected even if the school has not been inspected.
    3. 10.5.3. On line applications for all categories within the scope of these byelaws, shall generally open on 1st January and shall close by 31st March of a particular calendar year. The detailed time frame of applications is given in Appendix-VI
  7. 10.6. OFF-LINE APPLICATIONS

    8. Offline applications or the applications in hard copies shall not be entertained by the board.

  8. 10.7. APPLICATIONS FOR REGULAR AFFILIATION

    9. The Board may prescribe a different procedure, format and mode of application for regular affiliation of schools mentioned in clause 2.2.6 of these bye-laws.

  9. 10.8. 'ON DEMAND' CATEGORY APPLICATIONS

    10. The Board may prescribe provisions and procedures for calling and processing applications, under various categories in this chapter, under 'ON DEMAND' category and prescribe fee for such applications accordingly.

Chapter 11. INSPECTION OF SCHOOLS

  1. 11.1. Inspection for Affiliation
    1. No school shall be affiliated to the Board without inspection by an inspection committee of not less than two members at least one of whom has to be an academician. The following are the broad heads which will be covered during the inspection by the inspection committee:
    2. 11.1.1. Available infrastructural facilities.
    3. 11.1.2. Actual enrolment of teachers and their qualifications.
    4. 11.1.3. Academic standards.
    5. 11.1.4. The process of teaching in the classes.
    6. 11.1.5. Record keeping.
    7. 11.1.6. Books of Accounts to ensure whether school is maintaining its accounts separately from the society/trust/company running the school..
    8. 11.1.7. Provisions related to safety and security of children.
    9. 11.1.8. Implementation of the policies of inclusion in relation to the persons with disabilities.
    10. 11.1.9. Interaction with the members of the School Management Committee.
    11. 11.1.10. Any other areas specifically informed by the board.
  2. 11.2. Periodic Inspection and Inspection for Extension of Affiliation.
    1. 11.2.1. The Board may cause inspection of an affiliated School done at the time of extension or after specified periods any time during the affiliation period. The periodicity, of such inspections shall be determined by the Board from time to time.
    2. 11.2.2. The Periodic Inspection may be carried out by an Inspection Committee consisting of one or more members appointed by the Board.
    3. 11.2.3. Reliance will be placed on the outcome-based methodology for making the inspection process more academic oriented.
    4. 11.2.4. The inspection under clause 11.2 may include all or any of the broad heads mentioned in clauses 11.1.1 to 11.1.10.
  3. 11.3. In cases covered under clauses 11.1 and 11.2, it will be the responsibility of the school to ensure that 4 parents of the children studying in the school are present in the school on the day of the inspection and are allowed to interact with the inspection committee. Out of these four parents two should be males and two females, one should be a parent of girl child and one should be parent of child with special needs.
  4. 11.4. SURPRISE INSPECTION

    The Board may any time get an affiliated school inspected by a committee of one or more members without giving any notice to the school.

  5. 11.5. INSPECTION FOR SPECIAL PURPOSES

    The Board may get an affiliated school inspected by a committee of one or more members to decide on the applications of the school received as per provisions contained in Chapter-15 or for any other purpose deemed necessary by the Board.

  6. 11.6. Inspection Report will be considered by the board for appropriate action.
  7. 11.7. INSPECTION COMMITTEE
    1. 11.7.1. Inspection of schools is a confidential assignment and all information provided to the members is in fiduciary capacity. The members are required to handle all information with utmost care.
    2. 11.7.2. The members are expected to go through the provisions contained in the Affiliation Byelaws, Examination Byelaws and other instructions of the Board to understand the requirements of the affiliation.
    3. 11.7.3. The members of Inspection Committee are required to refrain from divulging the information provided to them to any unauthorized person.
    4. 11.7.4. The members may ensure that the school is inspected on a working day when the actual teaching is taking place in the school. The Inspection may neither be conducted on a holiday nor be students be called in school on a holiday under any circumstances.
    5. 11.7.5. The members are required to contact the school in advance where ever required to inform the school about the inspection allowing the school to make necessary arrangements.
    6. 11.7.6. The members are required to ensure that in case of SURPRISE INSPECTIONS the schools are not informed about the inspection in advance under any circumstances.
    7. 11.7.7. The members are required to complete the assignment as soon as possible but not later than the time period mentioned in the appointment letter.
    8. 11.7.8. The members may ensure that the log-in credentials provided to them are not shared with anyone.
    9. 11.7.9. The members are required to verify all documents and comment on the process of imparting instructions to the students in the classes after due diligence.
    10. 11.7.10. The members shall make efforts to collect and send/upload all documents that were deficit in the application form.
    11. 11.7.11. The members are required to fill the information in the online report proforma themselves, without taking any help from the school being inspected. The report shall be submitted strictly according to the time frame provided.
    12. 11.7.12. Videography is a very important aspect of inspection. The members of Inspection Committee shall ensure that the complete process including the infrastructure, classrooms, laboratories , play grounds, boundary wall, aerial view etc. are covered in the Videography and uploaded/sent in the manner described by the Board
    13. 11.7.13. The members shall use utmost care and only make recommendations in the final report after considering all issues related to infrastructure, administration and academics.
    14. 11.7.14. The Inspection Committee shall submit the report as per requirements of the Board within three (03) working days of conduct of inspection. Failure to submit report within the stipulated period will attract suitable action against the members of the Inspection committee.
    15. 11.7.15. The members are required to uphold the high standards of ethics, morality and integrity. The members are required to refrain from accepting any kind of offer of hospitality from the schools.

Chapter 12. PENALTIES

  1. 12.1. If a School is found violating the provisions of the Affiliation Bye Laws/Examinations Bye Laws of the Board or does not abide by the directions of the Board, the Board shall have powers to impose the following penalties:
    1. 12.1.1. Written warning
    2. 12.1.2. Imposing fine up to Rs. 5,00,000/-
    3. 12.1.3. Downgrading school from Senior Secondary Level to Secondary Level.
    4. 12.1.4. Restricting number of sections in the school.
    5. 12.1.5. Debarring the school from sponsoring students in Board's examinations up to a period of two years.
    6. 12.1.6. Suspension of Affiliation for a definite period.
    7. 12.1.7. Debarring the school from applying for affiliation or restoration of affiliation up to a period of five years.
    8. 12.1.8. Withdrawal of Affiliation in a particular subject(s) or stream(s).
    9. 12.1.9. Withdrawal of Affiliation.
    10. 12.1.10. Any other penalty deemed appropriate by the Board.
  2. 12.2. The Board may impose all or any of the penalties mentioned in clauses 12.1.1 to 12.1.9 on any school, in the following cases:
    1. 12.2.1. For gross malpractices in examination, academic, administrative and financial matters.
    2. 12.2.2. Established violation , non compliance of Court, Central Government, State/UT Government or Board's directions/ instructions.
    3. 12.2.3. Established violations of the conditions laid down in the affiliation byelaws.
    4. 12.2.4. Shortcoming in the essential requirements for affiliation laid down in the affiliation bye-laws detected at any stage.
    5. 12.2.5. On withdrawal of Recognition by the State Government.
    6. 12.2.6. On withdrawal of No Objection Certificate issued by the state Government.
    7. 12.2.7. On express recommendation/order/request from the Central, State/UT Government to disaffiliate, shut down the school permanently or impose any other penalty.
    8. 12.2.8. On a reference/order/request received from the Central, State/UT Government.
    9. 12.2.9. For not sending teachers/principal for the teacher trainings as per requirements of these byelaws.
    10. 12.2.10. For not nominating and relieving teachers/principal/staff for the evaluation of answer scripts of the Board's examinations and other ancillary activities as per requirements of the Board.
    11. 12.2.11. Any misconduct, negligent act/omission and non-compliance of the examination byelaws (including the disobeyance of the directions of the board in connection with the conduct of examinations) which may jeopardize the public examinations, evaluation of answer books, the result processing thereof and other ancillary activities .
    12. 12.2.12. Any violation, by employee(s) of the school or person(s) associated with the school management, who are under the control of the school or the Trust/Society/Company running the school, of any instructions express or implied, issued by the Board in connection with the conduct of public examinations, evaluation of answer books, the result processing thereof and other ancillary activities which has or could have jeopardized the public examinations, evaluation of answer books and the result processing thereof.
    13. 12.2.13. Any violation in connection with the duties and responsibilities by the School or the Head of the School or Trust/Society/Company which has established or running the school as given in these bye-laws or directions issued from time to time.
    14. 12.2.14. Any violation of the provision contained in clause 7.5 regarding refund of fees to the students.
    15. 12.2.15. Poor academic performance of the school for three consecutive years in not being able to keep at least 50 per cent of passes of the general pass percentage.
    16. 12.2.16. Any other matter which the Board considers sufficiently serious for imposition of penalty or disaffiliation.

Chapter 13. PROCEDURE FOR IMPOSITION OF PENALTIES

  1. The Board shall have the powers to impose penalties mentioned in chapter 12 in the manner as given in this chapter.
  2. 13.1. The penalties defined in clause 12.1 and sub-clauses thereto may be ordered to run con-currently or consecutively.
  3. 13.2. The Board may take any or all of the following action to verify the facts and collection of evidences in the matter :
    1. 13.2.1. Seek report or clarification from the school.
    2. 13.2.2. Seek comments or reports from other authorities and concerned quarters.
    3. 13.2.3. Cause a surprise inspection to be conducted of the school.
    4. 13.2.4. Any other action that may be deemed fit to verify the facts.
  4. 13.3. After verification of facts the Board shall serve a "Show Cause Notice" to the School setting out the reasons for the proposed action.
  5. 13.4. The school will be required to submit its reply along with the documentary proof, if any, to the board in not more than 30 days from the date of receipt of the notice.
  6. 13.5. In case no reply/compliance/comments have been received from the school within the stipulated period of show cause notice, further action will be taken by the board in the light of the material and evidences available on file/records.
  7. 13.6. The reply of the school submitted to the board will be scrutinized by the board in the light of material available on records and the information received/gathered from various quarters and the action regarding closing of the complaint or imposing penalty will be taken in accordance with the provisions of these bye-laws.
  8. 13.7. The Board will issue speaking orders in respect of the penalty imposed on the school and terms of such penalty.
  9. 13.8. In case the penalty imposed is of disaffiliation. the name of school will be added to the list of disaffiliated schools available on the website.
  10. 13.9. The State Government concerned shall also be informed about the withdrawal of Affiliation.
  11. 13.10. The school may send a representation against the order of the board imposing penalty. The school will have only one opportunity of making representation against the order of the board.
  12. 13.11. In case the penalty imposed is of fine, the representation will only be considered after the fine has been deposited in the board's account and a proof to this effect has been produced by the school.
  13. 13.12. After considering the representations the Board may pass appropriate orders.
  14. 13.13. Once the representation submitted by the school has been considered and appropriate orders have been passed by the Board no further representation will be considered by the Board.
  15. 13.14. The future and welfare of the students studying in the school will be kept in mind will imposing penalty on the school.
  16. 13.15. In case of disaffiliation or downgrading of a school the students who are already studying in the school in classes IX, X, XI and XII, as the case may be, will be allowed to appear in the Board's exam in their respective batches from the same school or from a school approved or decided by the Board.
  17. 13.16. All clauses containing the provisions related to penalties will be applicable to the cases of regular affiliation to the extent practicable.
  18. 13.17. In cases mentioned in clauses 12.2.5 and 12.2.6, the Board may withdraw affiliation without giving any notice under clause 13.3 to the school.

Chapter 14. GENERAL RULES

  1. These rules are applicable to all the affiliated schools affiliated to the Board to the full extent. Applicability to the schools seeking affiliation to the Board is limited to the extent possible. Violation of these rules will attract penalties as provided for in these byelaws.
  2. 14.1. Every school is bound to follow the Affiliation Bye Laws of the Board mutatis mutandis.
  3. 14.2. BOARD'S EXAMINATIONS:
    1. It is mandatory for every affiliated school to follow the Examination Bye-laws of the Board mutatis mutandis.
    2. 14.2.1. Every affiliated school shall present a list of number of students and their particulars in respect of Classes IX , X, XI & XII at the time of beginning of an academic session in the manner prescribed by the board.
    3. 14.2.2. No affiliated school shall present the candidates to the Board's examination who are not on its rolls.
    4. 14.2.3. No affiliated school shall present the candidates to the Board's examination who are enrolled in an unaffiliated School/Branch.
    5. 14.2.4. No affiliated school shall present the candidates to the Board's examination who are on its roll but have not attended the school regularly or do not meet the requirement of minimum attendance for appearance in the Board's examination.
    6. 14.2.5. Every affiliated school shall sponsor regularly its bonafide and eligible students in Boards Class X and Class XII examinations from the year mentioned while granting affiliation/upgradation regularly without break or inform with reasons thereof in writing well in time about the non­ sponsoring of the candidates.
    7. 14.2.6. The school affiliated to the Board shall not send candidates for examination of any other Board/University. It shall prepare candidates for the Secondary and Senior Secondary examinations of the CBSE only.
  4. 14.3. The Board shall select a school as a center for any Public Examination or Board's Examination with or without the formal acceptance of such assignment by the school. If a school has been selected as a center for any Public Examination or Board's Examination by the Board, the school shall compulsorily arrange for all facilities like strong room, basic minimum IT infrastructure etc. or any other requirement communicated by the Board.
  5. 14.4. The building and furniture of Affiliated Institutions shall be placed at the disposal of the Board for conducting any examination and spot evaluation free of charge. The Management and the Principal shall cooperate with the Board in the conduct of examinations, evaluation of scripts and other ancillary activities . If directed by the Board, the school shall provide teachers and principal to act as examiners in all subjects offered by the school. In case they fail to do so, the Board shall have the right to take appropriate action including initiating action for disaffiliation of the school.
  6. 14.5. The school should prepare its annual report containing comprehensive information including name, address postal and e-mail, telephone numbers, affiliation status, period of affiliation, details of infrastructures, academic calendar, details of teachers including qualifications, details of teachers' training, academic achievements , write up on all efforts made in the field of environment education, sports achievements , Innovations, overall results, PTA activities, important SMC decisions, number of students, etc. and post the same on school's website before 15th September of every year.
  7. 14.6. The school shall arrange the medical check-up of the students at least once every year and keep a proper record of the same.
  8. 14.7. The school shall take steps to see that physical & health education, life skills education, digital education for students and teachers , experiential learning, value education with particular emphasis on National Integration is imparted to students through teaching of various subjects and activities in the school curriculum.
  9. 14.8. In the interest of promoting patriotism and attitude of service among students NCC/NSS/Scouts & Guides may be introduced in school and any one of such activity in the school is desirable before it seeks Affiliation".
  10. 14.9. CBSE Sports and Games
    1. 14.9.1. All schools affiliated to the Board shall follow CBSE Inter School Sports & Games Competition rules framed from time to time.
    2. 14.9.2. No School affiliated with the Board shall send the candidates who are not on its roll for participation in CBSE Inter Schools Sports & Games Competitions.
    3. 14.9.3. No school affiliated with the Board and conducting CBSE Inter Schools Sports & games Competition, shall allow candidates who are not on the roll of participating schools to participate in such CBSE Inter Schools Sports & games Competition.
    4. 14.9.4. Sports Fee: It is mandatory for all the independent Category of Schools to remit Annual Sports Fees to the Board as prescribed by CBSE from time to time.
  11. 14.10. Multiple use of school building is allowed for the limited purposes of Promotion of Education and Skill Development including Vocational Education but the school shall not use its building and infrastructure for any commercial activity.
  12. 14.11. The school should have suitable furniture in the classrooms and office equipment and furniture commensurate with the strength of students and the staff.
  13. 14.12. The number of students in the class should not be very large. The optimum number in a section of a class is 40.
  14. 14.13. The school shall have laboratories for all subjects offered in the school wherever required. The equipment, reagents and specimens etc. kept in laboratories shall be in accordance with the laws, rules and regulations applicable.
  15. 14.14. Schools offering vocational courses can engage subject expert/teacher on contract or part-time basis and share resources with reputed and recognized institutions and industries having expertise in the same subject.
  16. 14.15. RIGHTS OF PERSONS WITH DISABLITIES
    1. 14.15.1. School will provide proper facilities like ramps in toilets for wheel chair users, auditory signals in elevators/lifts and other possible infrastructural facilities in accordance with the provisions laid down in RPWD Act-2016.
    2. 14.15.2. School shall promote inclusion of student with special needs in the normal school as per provisions of the "Rehabilitation of Persons With Disabilities Act 2016" and in conformity with National Policy of Education".
  17. 14.16. The schools which have been granted regular affiliation with CBSE will be required to remit annual fee to the Board of an amount to be prescribed from time to time. The annual fee will be deposited along with annual examination fee or as decided by the Board from time to time.
  18. 14.17. Every school is bound to follow the directions issued by the Central Government, State/UT Government and the Board in the form of Notifications, Circulars and Advisories etc. from time to time.
  19. 14.18. The school shall supply information and returns called for by the Board within the prescribed time.
  20. 14.19. RECORDS/DOCUMENTATION
    1. The School shall maintain the following records/documents:
    2. (a) Admission and withdrawal register.
    3. (b) Annual examination question papers and answer sheets of all classes will be preserved till the end of September of the next academic year including the records related to internal assessment.
    4. (c) Records of attendance of all pupils especially attendance of Class IX & X, XI & XII (wherever applicable) for the purpose of admission to the Board's Examinations. The entries in these Registers shall be properly checked and signed by the Principal or a teacher nominated by the Principal.
    5. (d) Service records of Teaching and Non-Teaching Staffs which include Appointment Letters, Confirmation Letters, Service Books and other service related correspondence.
    6. (e) Financial Documents as specified in these Byelaws.
    7. (f) Annual e-returns submitted by school on OASIS and U-DISE portal as per the specified dates.
    8. (g) Any other documents required under statutory obligations.
    9. (h) Any other documents specified by the Board from time to time.
  21. 14.20. Any person or entity associated with the management or running of the school, shall not disclose any information related to examination, evaluation of answer scripts, declaration of result or any other confidential/ancillary activity, to any unauthorized person or agency.
  22. 14.21. Any person or entity associated with the management or running of the school, shall not create confusion in the mind of students and parents in the matter of academic or examination policies of the Board or bring disrepute to the Board.
  23. 14.22. In case of schools already affiliated if it is found that the size of the rooms in the school is lesser than the size mentioned clause 4.1 of these bye laws, the Board may restrict the number of students in the class rooms.
  24. 14.23. The school shall not part away with any portion of the land which has been taken on record by the Board at the time of grant of affiliation to the school without getting the details changed in the Board's records.
  25. 14.24. The school shall be solely responsible for implementation and compliance of all the Central/State Acts, Local and Special laws applicable on the school along with rules/regulations framed, any other instructions issued there under and executive instructions .
  26. 14.25. The school shall check gender specific violence, strictly comply with the guidelines, norms and procedures prescribed in the Protection of Children from Sexual Offences Act-2012 (POCSO Act), the Sexual Harassment Of Women At Workplace (Prevention, Prohibition And Redressal) Act- 2013 and other Union and State Acts.
  27. 14.26. ENVIRONMENT EDUCATION The school must strive to promote conservation of environment on their campus through rain water harvesting, segregation of waste at source, recycling of organic waste, proper disposal of waste including electronic waste, use of energy saving and energy efficient electrical equipment, greening of campus, use of solar energy, education and awareness amongst children on environmental conservation and cleanliness, etc. The annual report of the school must contain a write up on all efforts made in this regard every year.
  28. 14.27. RESIDENTIAL SCHOOLS The schools having hostel facilities shall ensure that they comply with the directives and directions issued by the National Commission for Protection of Child Rights (NCPCR) from time to time in this regard. In addition to the guidelines from NCPCR, the school shall also follow and comply with directions issued by the Central/State/UT Government, National Disaster Management Authority or any other authority setup or authorized by the Central/State/UT Government in this regard.
  29. 14.28. The school shall be liable for recovery of expenses or the losses incurred by the Board, directly or indirectly consequent upon the instances of violations of any of the provisions of Board's byelaws/instructions, applicable Acts, Rules and Regulations.
  30. 14.29. The school shall admit the children of officer/employee of the Board who has joined duties on transfer/initial appointment , during the current academic session or the academic session preceding the current academic session, in the city/district or the adjoining city/district where the school is situated.
  31. 14.30. The schools which were affiliated with the Board till 2018 under the category of permanent affiliation will continue to remain affiliated under the category general affiliation and all the provisions of these bye-laws shall be applicable to these schools to ensure standardization of procedures, ensuring quality education and to bring these schools at par with all the schools of analogous plan of management affiliated with the Board.

Chapter 15. SPECIAL PROVISIONS

  1. The following rules will be applicable to all the affiliated schools unless otherwise provided specifically in these byelaws:
  2. 15.1. FRANCHISEE SCHOOLS
    1. A school seeking affiliation OR affiliated to the Board may enter into an agreement with a Franchiser for the limited purpose of getting academic support, academic guidance, training of manpower and extra & co-curricular activities only.
  3. 15.2. TRANSFER OF SCHOOL FROM SOCIETY/TRUST/COMPANY
    1. A school affiliated with the Board is not allowed to be transferred from one Society/Trust/Company to another Society/Trust/Company without the approval of the Board.
    2. The approval of transfer will be subject to the following:
    3. 15.2.1. A school may be allowed to be transferred on request from one Society/Trust/Company to another Society/Trust/Company subject to the conditions that
      1. (a) there are genuine reasons threatening the very existence of the school; OR
      2. (b) it has become impossible for the Society/Trust/Company to run the school; OR
      3. (c) such transfer has been necessitated in the interest of furtherance of cause of education.
    4. 15.2.2. The request of the school will be considered only after prior express Approval from the State/UT Government.
    5. 15.2.3. Transfer of the school from one Society/ Trust/Company to another Society/Trust/Company will be subject to the fulfillment of the conditions laid down in these byelaws.
    6. 15.2.4. Fee as given in Appendix-I shall be charged from the school for permission of transfer from one Society/Trust/Company to another Society/Trust/Company
    7. 15.2.5. The request for permission of transfer of school from one Society/Trust/Company to another Society/Trust/Company will be considered only in respect of schools which are affiliated with the Board for at least five years.
    8. 15.2.6. Provisions of clause 15.2.5 will not be applicable in cases where the transfer of school from one Society/Trust/Company to another Society/Trust/Company has been necessitated due to transfer of large scale industrial, infrastructural and other projects.
    9. 15.2.7. Provisions of clause 15.2.1 and 15.2.5 will not be applicable in cases of schools covered under clause 2.1.6, 2.1.7 where the change of Society/Trust/Company for running or managing the school has been necessitated as per policy considerations of (Central or State) Public Sector Undertakings, Statutory Bodies, Autonomous Bodies and Government Departments etc.
  4. 15.3. SCHOOLS IN TWO SHIFTS
    1. The school shall not run the classes in two shifts without the formal prior approval of the board.
    2. Running of classes in two shifts may be allowed by the board subject to the following:-
    3. 15.3.1. The request of the school will be considered only after the permission has been obtained from the concerned State/UT Government for running classes in two shifts.
    4. 15.3.2. The permission for two shifts will be approved only after inspection of the school premises by a committee appointed by the board.
    5. 15.3.3. There should be separate set of teaching and non-teaching staff as per norms of CBSE for each shift including separate Head Master or Vice­ Principal for supervision.
    6. 15.3.4. There should be separate school records such as admission register, attendance register etc. and separate staff rooms for the teachers of both the shifts.
    7. 15.3.5. Teaching hours shall be followed as per the scheme of studies of classes conducted in each shift and there should be a minimum gap of half an hour between both the shifts.
    8. 15.3.6. In general the school should run junior classes in the morning shift and senior classes in the evening shift. In case the school proposes to do otherwise, express permission for the same from the state government shall be obtained.
    9. 15.3.7. Fee as given in Appendix-I shall be charged from the school for permission of running in two shifts.
  5. 15.4. SHIFTING OF SCHOOL FROM ONE CAMPUS TO ANOTHER
    1. The school shall run the classes only from the address/campus on which the affiliation was granted and shall not shift to any other address /campus without the formal prior approval of the board.
    2. Shifting of school from one address/campus to another may be allowed by the board subject to the following :-
    3. 15.4.1. The request of the school will be considered only after the permission has been obtained from the concerned State/UT Government for Shifting the school to new site with complete address of the new site.
    4. 15.4.2. An affidavit duly notarized to the effect that the school would not use CBSE affiliation number or name at old site and no parallel or branch school would be permitted.
    5. 15.4.3. The permission for shifting will be approved only after inspection of the new site/premises by a committee appointed by the board.
    6. 15.4.4. All other documents as per requirements of these byelaws in respect of infrastructure applicable for new affiliations.
    7. 15.4.5. Fee as given in Appendix-I shall be charged from the school for permission of site shifting.
  6. 15.5. CHANGE OF NAME OF THE SCHOOL
    1. A school affiliated with the Board may be allowed to change its name subject to the following conditions and submission of documentary proof:
    2. 15.5.1. A resolution in this regard passed by the Society/Trust/Company running the school or approval from (Central or State) Public · Sector Undertakings, Statutory Bodies Autonomous Bodies and Government Departments as the case may be.
    3. 15.5.2. An express approval from the Appropriate Government,
    4. 15.5.3. An affidavit has been submitted to the effect that old name will not be used any more.
    5. 15.5.4. The permission to change the name of the school is subject to the validity of documents related to land ownership and other documents and clearances from the State/UT Government.
    6. 15.5.5. Fee as given in Appendix-I shall be charged from the school for permission of name change.
  7. 15.6. CHANGE OF NAME OF THE SOCIETY
    1. A society running a school affiliated with the Board may be allowed to change its name subject to the following conditions and submission of documentary proof:
    2. 15.6.1. An express approval from the Appropriate Government,
    3. 15.6.2. A certificate of the change of name of the society from the competent registration authority to the effect that the name of society has been changed and entered in to records indicating the registration number.
    4. 15.6.3. Fee as given in Appendix-I shall be charged from the society/school for permission of name change.
  8. 15.7. APPLICATION FOR INCREASE IN SECTIONS
    1. The schools affiliated with the Board shall admit students in classes strictly as per provisions contained in these byelaws and in accordance with the conditions imposed by the Board in this regard. However the school may apply to the Board for increase in the sections. The permission for increase in sections will be subject to the following
    2. 15.7.1. It will be the responsibility of the school to apply for section increase with requisite fee as per time frame given in Appendix-I.
    3. 15.7.2. The board may conduct an inspection to assess the suitability of the facilities available.
    4. 15.7.3. No School is permitted to increase the sections itself, even during the pendency of the application. The school shall increase sections only after getting express approval from the Board.
    5. 15.7.4. The permission for increase in sections will be subject to the total number of section permissible as per Appendix-I.
  9. 15.8. APPLICATION FOR RESTORATION OF AFFILIATION
    1. The request of restoration of affiliation of the disaffiliated and downgraded schools will be subject to the following
    2. 15.8.1. The request for restoraiton is subject to deposition of requisite fee as given in Appendix-I.
    3. 15.8.2. The board may conduct an inspection before deciding on the request of the school.
    4. 15.8.3. The request is subject to fulfillment of conditions mentioned in the order of disaffiliation/downgrading, requirements of affiliation/examination byelaws of the Board and any other conditions as deemed fit by the Board.
    5. 15.8.4. The Board may restore the affiliation of the school with the downgraded status if deemed fit.
    6. 15.8.5. No School is permitted to start/run classes in contravention to the directions given in the in the order of disaffiliation/downgrading , even during the pendency of the application.
    7. 15.8.6. The fee deposited will not be refunded or adjusted even if the order of disaffiliation/downgrading has not been withdrawn by the Board.
  10. 15.9. APPLICATION FOR RUNNING THE CLASSES FROM CLASS-I ONWARDS FOR SCHOOLS ALREADY AFFILIATED FOR CLASSES-VI ONWARDS.
    1. No school affiliated with the board for running classes 6th onwards, shall start classes 1st to 5th without formal approval from the Board. Such application of the school will be subject to the following:
    2. 15.9.1. The board may conduct an inspection before deciding on the request of the school.
    3. 15.9.2. The request for running classes 1st onwards is subject to deposition of requisite fee as given in Appendix-I.
    4. 15.9.3. The school shall obtain the recognition for classes 1st to 5th under RTE Act 2009 from the Education Department of State.
    5. 15.9.4. The school shall run the classes 1st to 5th from the same campus where the higher classes are running and the address on which the affiliation was granted.
  11. 15.10. CLOSURE OF SCHOOL
    1. A school affiliated with the Board may be allowed to closedown permanently with the approval of the Board subject to the following conditions:
    2. 15.10.1. A resolution in this regard passed by the Society/Trust/Company running the school or approval from (Central or State) Public Sector Undertakings, Statutory Bodies Autonomous Bodies and Government Departments as the case may be containing the reasons of closure.
    3. 15.10.2. An express approval from the Appropriate Government.
    4. 15.10.3. The request for permission of closure of school will be considered only in respect of schools which are affiliated with the Board for at least three (03) years.
    5. 15.10.4. The school will not be eligible to apply for affiliation with the Board for the next three (03) consecutive sessions including the session from which closure has been approved.
    6. 15.10.5. The school shall submit an affidavit to the effect that the school will keep and maintain the existing infrastructure and adequate number of teachers for facilitating, preparing and sending the students studying classes IX, X, XI and XII for the Board's examination.
    7. 15.10.6. Fee as given in Appendix-I shall be charged from the school for permission of closure.

Chapter 16. IN SERVICE TRAINING OF TEACHERS AND QUALITY ASSESSMENT

  2. 16.1. ANNUAL TRAININGS
    1. Every affiliated School will arrange for the following Training Programmes every year for all its Teachers:
    2. 16.1.1. Every school shall organize 3 Days' in-house training programme for every teacher at the School level.
    3. 16.1.2. Every school should organize at least 2 days' training programme for its teachers preferably in association with the Centres of Excellence (C.O.E.) of the Board or through any Teachers' Training Institute recognized by the Centre/UT/State/Regional Teachers' Training Institutions, a CBSE Sahodaya School Complex or through Centre/State IT training platforms such as DIKSHA or SWAYAM etc. The School can also arrange this training with the help of established Teachers' Training Institutions.
    4. 16.1.3. Every school should organize at least 2 days' training programme for its Prindpal preferably in association with the Centres of Excellence (C.O.E.) of the Board or through any Teachers' Training Institute recognized by the Centre/UT/State/Regional Teachers' Training Institutions, a CBSE Sahodaya School Complex or through Centre/State IT training platforms such as DIKSHA or SWAYAM etc. The School can also arrange this training with the help of established Teachers' Training Institutions.
  3. 16.2. TRIENNIAL TRAININGS
    1. In addition to provisions of clause 16.1, every school for its entire teaching staff shall organize full time Training Programme of not less than 5 days, at least once in three years. Such training programme may be organized by the school preferably in Association with the C.O.E's of the Board or through any Teachers' Training Institute recognized by the Centre/UT/State/Regional Teachers' Training Institutions, a CBSE Sahodaya School Complex . School can also arrange this training with the help of established training institutions.
  4. 16.3. The entire training programme as specified in Clauses 16.1 to 16.2 and sub­ clauses thereto shall be properly videographed and documented including Training participation Certificates of teachers and the records be preserved and produced during the time of affiliation, upgradation, extension etc. or during inspection or as and when required by the Board for verification.
  5. 16.4. TRAINING BUDGET:
    1. 16.4.1. Every School shall earmark adequate budget for Training of Teachers/Principals.
    2. 16.4.2. Every School shall remit to the CBSE such fee for training of Teachers/Principals at the CBSE Training Centers as prescribed by the Board from time to time.
  6. 16.5. Board may consider the request of foreign schools, to conduct training in the school by deputing a resource person, subject to the condition that the cost and expenses of the training and trainer will be borne by the school.
  7. 16.6. QUALITY ASSESSMENT

    To help in establishing a level of acceptable quality in all aspects of school functioning, the Board may decide quality assessment criterion and accordingly make it mandatory for the schools to undergo the process of quality assessment in a manner prescribed by the Board.

Chapter 17. AFFILIATION COMMITTEE

  1. 17.1. The Affiliation Committee shall, in accordance with CBSE Manual of Rules, consist of
    1. 17.1.1. The Chairman of the Board;
    2. 17.1.2. Four Educationists elected by the Board from amongst its members; and
    3. 17.1.3. One member nominated by the Controlling Authority.
    4. 17.1.4. The Secretary of the Board shall be the Secretary of the Committee.
  2. 17.2. The Affiliation Committee shall have complete powers in relation to the provisions contained in these bye-laws.
  3. 17.3. The Affiliation Committee shall be competent to delegate its powers to the various officers of the Board for day to day function in connection with all matters related to the application of these byelaws.
  4. 17.4. The Affiliation Committee shall advise the Board in all matters related to the application of these bye-laws.
  5. 17.5. No change in the provisions of these byelaws will be allowed to take effect without the approval of Affiliation Committee.

Chapter 18. INTERPRETATION, REPEAL AND SAVING

  1. 18.1. INTERPRETATION

    On any question as to the interpretation of any provision of these Bye-laws, the decision of Chairman shall be final.

  2. 18.2. REPEAL AND SAVING
    1. 18.2.1. The existing provIsIons regarding Affiliation regulations and any notification or orders issued there under are hereby repealed by these bye-laws.
    2. 18.2.2. Repeal given in clause 18.2.1shall not affect the previous operation of the said regulations or any notifications or orders made, or anything done, or action taken, there under.
    3. 18.2.3. Any proceeding under the existing Regulations pending at the commencement of these Bye-laws shall be continued and disposed- of, as far as may be, in accordance with the provisions of these Bye-laws, as if such proceedings are under these Bye-laws.
    4. 18.2.4. An appeal/representation pending at the commencement of these Bye­ laws against an order made before such commencement shall be considered and orders thereon shall be made in accordance with these Bye-laws as if such orders were made and the appeals were preferred under these Bye-laws.
    5. 18.2.5. Nothing in these Bye-laws shall be construed as depriving any person to whom these Bye-laws apply, of any right of appeal/representation which had accrued to him under the regulations, notifications or orders in force before the commencement of these Bye-laws.
    6. 18.2.6. As from the commencement of these Bye-laws any appeal or application for review against any orders made before such commencement shall be preferred to or made under these Bye-laws as if such orders were made under these bye-laws.
  3. 18.3. JURISDICTION TO FILE SUITS
    1. 18.3.1. The Secretary shall be the legal person in whose name the Board may sue or be sued.
    2. 18.3.2. The legal jurisdiction for the suits to be filed against the Board shall be the Union Territory of Delhi only.

APPENDIX-I SCHEDULE OF FEE UNDER VARIOUS HEADS

APPENDIX-II DEO CERTIFICATE FOR FRESH AFFILIATITON

APPENDIX-III DEO CERTIFICATE FOR EXTENSION AND UPGRADATION OF AFFILIATION

APPENDIX-IV SAMPLE AFFIDAVIT

APPENDIX-V ENROLMENT TABLE

APPENDIX-VI TIME FRAME FOR SUBMITTING APPLICATIONS

APPENDIX-VII QUALIFICATION AND OTHER DETAILS FOR TEACHERS

APPENDIX-VIII COMMENCEMENT CERTIFICATE