Posted on December 19, 2017 | by Vinod Kakumanu
Opening a CBSE school in India remains top choice of K-12 school promoters across India. For a school to become a CBSE school, affiliation with the board is required. For private schools, CBSE grants affiliation under certain categories which we will discuss one by one.
Firstly, the affiliation for primary schools is granted in the form of approval for running Middle Class Syllabus. In this case, a primary school can apply for affiliation with CBSE after it has started class VI and before it has started class VII. Secondly, Provisional Affiliation is granted by the CBSE for secondary schools i.e. permission for starting class IX and, subsequently, class X. The school which is applying for secondary school affiliation should start admissions to class IX only after affiliation is granted by the board. The state board affiliated schools running classes till class VIII can apply for ‘switch over’ to secondary level. Similarly, the state board affiliated secondary schools can apply for ‘switch over’ to senior secondary i.e. class XI and XII.
Further, the schools already running an affiliated CBSE secondary school can apply for up gradation of affiliation for running class XI and XII. In such cases, admissions to class XI must only be started when the affiliation for the senior secondary is granted by the board.
It must be made clear that the application of affiliation must be made by the school one year in advance of the date of the planned academic session. This implies that if a school is planning to start an academic session in 2019, it must apply for affiliation by June 2018.
It is obvious that a school can apply for affiliation only after becoming functional. School promoters aspiring for opening a CBSE school must start a school first with the state board recognition and eventually apply for affiliation. To start a new school in India read our previous article by clicking here.
The school applying for CBSE affiliation needs to fulfill the requirements related to land and Infrastructure, academics, school administration, finances, and management. The school must follow the guidelines provided in the CBSE bye-laws with regard to each and every aspect. There must be a thorough documentation of every aspect as the documents will be needed at the time of application for affiliation and subsequently at the time of pre-affiliation inspection of the school by CBSE delegates.
A newly opened school applying for affiliation with CBSE for any given range of classes must be run by a non-proprietary Trust/Society/Section 8 company. The school applying to CBSE for Provisional Affiliation is required to be a school recognized by the State/U.T. Govt. Additionally, the school will also need to acquire and submit a No Objection Certificate stating that the State Government has no objection to the school’s affiliation with CBSE.
For opening a CBSE school, the Society/Trust/Company must own or procure the land housing the school building and the playground on lease for at least 30 years. An approval of land use for educational purposes and getting land use certificate and NOC from the municipal authority for school construction is mandated.
A private school must fulfill the conditions clearly outlined in the CBSE bye-laws for securing affiliation. If the requirements are not met to CBSE’s satisfaction the application for affiliation will not be processed. The directions that the CBSE affiliation bye-laws entail are discussed below –
CBSE recognizes the role of Trust/Society running the school in providing ‘healthy learning environment’ and establishing a center of ‘educational excellence’. In keeping with these goals, there are a set of ‘roles and responsibilities’ outlined for the Trust/Society—
Complete details about the roles, responsibilities, and powers of the Trust/Society are detailed under CBSE bye-laws document.
2. Land and Infrastructure
The school must have about 1.5 to 2 acres of land including the building and the playground. In case the school is to be set up in a metropolis, or a city with a population of 25 lakhs or more, the land area must be no less than 1 acre. This area would include the school building and an additional area for ‘physical & health education’ and games must be arranged in an understanding with any other organization if the Trust/Society does not own the land. In all, the area must be not less than 2 acres. The school land must be owned or held on lease for no less than 30 years.
The schools in the hilly areas, north-eastern states and capital cities applying for affiliation must have 1 acre of land at their disposal. The minimum land area requirement for scenarios like that of National Capital Territory (NCT) and some other cities have been relaxed through an amendment in the CBSE bye-laws. The list of the locations and corresponding minimum land area requirement are discussed in detail in a separate article ‘land and infrastructure requirements for CBSE affiliation’, click here to read.
3. Teachers and other staff
Recruitment constitutes the most critical aspect of opening a CBSE school. As per the CBSE guidelines, the optimum teacher section ratio is 1:1.5. Besides employing qualified heads and teachers at all levels including primary, secondary and senior secondary, the school has to appoint Special Educator, Health and Wellness Teacher also.
The salaries and allowances are to be paid according to the Central/State Govt. norms. The remuneration of the teachers has to be paid through ECS. The financial documents that are to be maintained by the school applying for affiliation include the certificate from the bank stating that the salaries of the employees are paid through ECS by the school management.
There are specifications for Heads and Teachers for CBSE affiliated schools, for instance, a secondary school Head must have a master’s or equivalent degree from any recognized university along with a teaching degree with 5 years of experience of teaching Higher Secondary classes OR have a bachelor’s degree from any recognized university, a B.Ed. and 8 years of teaching experience in secondary classes. Likewise, there are directives regarding the minimum qualifications and experience for teachers of different subjects. Details are listed under Chapter ix of CBSE bye-laws document.
It is of fundamental importance to make no compromises with regard to the qualifications prescribed in the bye-laws of CBSE at the time of recruiting teachers. While planning the initial teachers’ recruitment drive or hiring replacements reliable human resource repository like educatorOne.com can be looked at, it saves valuable time and ensures availability of well-qualified educators for creating a niche for school in the increasingly competitive education sector.
4. School Management Committee
CBSE mandates the formation of a School Management Committee for every private school. There are stipulations about who would the SMC members be and what would be the functions of SMC. The main points regarding the constitution of the SMC are given below,
These guidelines regarding the constitution of the SMC must be strictly adhered to for detailed list visit the aforementioned CBSE bye-laws link. The School Management committee, besides ensuring the observance of the CBSE affiliation norms will also oversee the finances and provision of school supplies including furniture, science equipment, books for the library, teaching aids, and sports material. School promoters must ensure that the school management committee has access to dependable state of the art school supplies stores like schoolsupermart.com
Registering the school online and online application
School promoters must get their school registered with the CBSE on the board’s official website. Prior to the application, a set of documents must be readied for uploading and fee of affiliation checked. The amount for approval for running syllabus for middle schools i.e. class 8th is 50,000 Rs., for provisional affiliation till class 10th the fees is 150,000 Rs and in case the school is already affiliated till class 8th and is applying for up gradation the fee is 100000 Rs. Affiliation fees is to be deposited online through NEFT/debit card/credit card or online banking.
Thereafter, the school promoters should fill the online application form after going through the bye-laws and instructions by accessing the website link http://cbseaff.nic.in/
Scanned copies of documents related to the trust/society/section 8 company, NOC from the state education department, documents of ownership of school land and other documents related with the municipal amenities and finances must be uploaded while making the online application for CBSE affiliation. The documents required for CBSE affiliation are detailed in a separate article, click here to read.
The steps that school promoters must take after making the online application for affiliation with CBSE
After application and online fee submission the photocopies of the documents mentioned above must be posted to the CBSE. Expect the board to send a letter intimating you the details of the Inspection Committee that has been assigned the task of school’s inspection. The school management has to correspond with the members and decide on a date of inspection.
2. Arrangements and Preparation for the Inspection
When the school has been readied in all respects, preparation for an inspection that comes prior to the grant of affiliation must commence. The IC accreditation depends upon the level of compliance with the standards. The IC carries a proforma wherein the recordings and observations about the school conditions and its readiness are made. The land records and salary structures of the employees besides the school infrastructure and audit reports attesting school’s financial stability etc. are central aspects. The school management must be mindful and prepare thoroughly for the inspection to preclude an event of rejection. In the event of rejection, a reapplication would be in order after a prescribed span of time which must be utilized to implement the recommendations made by the committee and the aspects that are underscored for attention by the IC.
Once the inspection has been undertaken by the Inspection Committee, it becomes incumbent on it to draft and table its report regarding the suitability of the school for affiliation along with the school’s file. The school management can keep tabs on the progress of the school’s affiliation online. The affiliation will follow in about 2 months of submission of the IC’s report and the school’s file. Once approved by the IC, the affiliation will be granted to the school.
There are around 18,000 schools in India affiliated to CBSE as of now. The board is well known across the country as it conducts many gateway exams for the institutes of higher education including national level engineering and medical entrance exams, Central Teachers Eligibility Test etc. It is notable that the central board’s curriculum is designed and revised by the NCERT and comes as an added advantage in national and state level government competitive exams for students. School promoters usually start with the state board affiliation and subsequently apply for a switch over to CBSE. The choice is guided by several factors. To refer to differences between the CBSE and state boards, click here to read.
CBSE is the leading national school certificate examination conducting board. It is followed by the CISCE as far as national boards of affiliation in India is concerned. A comparative assessment of CBSE and ICSE boards is available in a separate article, click here to read.
Though many education programs, national and international, are in the fray the schools affiliated to the board are seen throughout the country as viable and successful preparatory pre-university institutions. CBSE also runs schools in some countries besides India too. While IB and IGCSE are seen as synonymous with global education in India, CBSE international and CBSE premium schools are the initiatives of the board taken in view of the need for international orientation of school education within the bounds of affordability. We have attempted a comparative analysis of IB, IGCSE, ICSE and CBSE in another article, click here to read.
CBSE board and schools affiliated to it enjoy a reputation of efficiency and transparency in operations.
For assistance on any aspect of opening a CBSE school or obtaining CBSE affiliation, up gradation or CBSE switch over of an existing school, contact us.
Yes they can if there is merit in such a proposition and there are international schools in India which run the curricula of their respective countries including U.S and U.K besides other for expats. But the entry into the education sector of India is not arbitrary. There is a voluntary association of all the boards, under MHRD, of education boards of India COBSE that also includes NCERT, National Union of Education Planning and Administration (NUEPA)National Council of Teacher Education(NCTE) and even education boards of other nations. This serves as a forum of exchange of ideas and generation of policies. Random entry into the education system is not what is our education infrastructure is prone to.
I understand your concern. I shall correct just one technicality i.e. CBSE does not design syllabus NCERT does. As far as common elements in exams is concerned, they must be. JEE is +2 level exam and therefore based on +2 syllabus, however not on any syllabus exclusively.
I do not believe there is any other exam, besides that of the preceding class that a student has to pass to get admitted into its courses. There is no aptitude test etc. that is invented for such purpose. You have to select students on your own discretion.
I believe the “supplementary books” you are referring to are the guide books which are authored by several different scholars but are not authorized by NCERT, hence CBSE. CBSE does not allow to practice teaching from guide books because of several reasons including the difficulty in deciding which to choose. The student can very well study from any material he or she likes, no one can stop that.
The experiences of your son are genuine and should not be discounted. At the same time, we should remember that he has graduated to a higher class and will obviously come face to face with completely new topics. NCERT has a standard academic level in all subjects including those of social sciences, it depends on the schools how they implement the curriculum, what they teach and what they leave out. There is, of course, a difference of approach in IB and CBSE but they are equally rigorous academically.
I guess, there will be differences in the student life of the child as it also includes social cultural and linguistic aspects of life. But if you are concerned about the curriculum implementation and studies, there is little reason to think so because CBSE affiliation mandates standards that school can not infringe upon.
It is heartening to know that there are people who have such practicable ideas rather than just words of cynicism. As far as your question is concerned, I am afraid I can really not answer “why”, but I am sure that it intervenes in designing the national policy of primary education and that is why it decides the eligibility of the teachers teaching the government primary classes. Education comes under both state and center list so the CBSE representing the Centre conducts all those responsibilities.
Perhaps you have not versed with the nature of NCERT and its domain hence that question.
NCERT oversees myriad aspects of the implementation of education policies. The objective of NCERT is to assist and advise the Ministry of Education and Social Welfare in the implementation of its policies and major programmes in the field of education, particularly school education. Drafting and publishing and recommending content of the school text books is just one of the aspects of NCERT. If the body deems any educational Programme inappropriate or driven by wrongful intent it will prevent its introduction in schools. . Research, Development, Training, Extension, Publication etc. are some of its major functions besides overseeing the dissemination of knowledge directly.
The school is expected to have a school governing body. The governance structure represented by the organogram of the school i.e. the hierarchy starting from the head of the Institution cascading through head of departments and so on. And yes, it is different from the school management committee, both bodies exist simultaneously.
The NCERT books are preferred way to familiarize oneself with the basics which become for most of the people redundant and obsolete with the years. They are not the syllabus for any of those exams. There is an industry that has sprung around competitive exams. To what extent would the high school years familiarity can be the decisive factor?
It is really something hard to know but if such a development happens what could possibly be better? Every institution is supposed to keep an eye on exceptional talent and prevent its loss from negligence or the monotony that routine obliges us to hold on to. But the question is not answerable yet, still there is no reason to believe that such an idea would be considered without merit.
JEE, NEET are sometimes organized by the CBSE, that does not mean that the pattern of the exam would follow that of CBSE organized class 12th exam. it is the sequential learning, weightage to certain topics, level of difficulty of certain topics and subjects may be conducive to the exams under discussion. But this does not mean that it is to the disadvantage of the students studying under other boards, that would be ,not to mention, grossly unethical and even illegitimate.
So as far as the question of proximity with “+ 2 big exams” is concerned, it just implies that the CBSE might teach certain topics with rigor while others with ease and incidentally, that fits the overall preparation of students for entrance exams. Nothing much must be read into it.
Any of these non-proprietary entities are equally conducive to start a CBSE school, or any school for that matter. You are, like you said, preparing to establish one of these organizations. Making a choice is indeed not irrelevant but you have to consider multiple factors and a review of your disposition and that of the other stakeholders is due as well. You can’t hope to be sufficiently informed through correspondence. However, the section 8 company is reportedly conducive for FCRA i.e. Foreign Contribution Regulation Act.
Well, more than anything, permanent affiliation implies consistency and stability. It is provided to the schools run by societies or government and unaided private schools as well, once the board has enough reason to conclude that the school will continue to adhere to the standards without aberration and will be completely financially stable. Generally, school which have run on provisional affiliation for 10 years or so are good candidates for permanent affiliation. However, it does not have any bearing on functional aspects or classification of CBSE schools.
No it is not mandatory for the school to do so. The school has to focus on the standards and progress sustaining affiliation in the process. Only the schools which have been given an extension (3-5 years) of affiliation to satisfy the unfulfilled conditions need to worry about the provisional affiliation after getting it once.
The practice is legitimate if it is an expedient measure i.e. which is taken in response to a pressing need. It cannot be a policy or routine or parallel schooling. The students you refer may be class 12th students, who could be selected on merit, going for crash courses etc. the school can decide to get such assistance to students, it is very similar to arranging guest lecture. The assistance cannot be forced upon the students though. Besides, the measure of providing coaching classes cannot be made a promotional plank.
Yes, the fact is that the onus of training the in-service teachers lies with the school. Every year one-week-long training programme under an organization identified by the board or a govt. recognized teacher’s training institute is a condition for sustaining CBSE affiliation.
The schools that are part of a PPP school project are shortlisted by the corporates’ CSR management bodies. The schools that get to have a part have some or the other outstanding achievement in the sector of education. Anyway, the school that is selected is in fact a government school where a management from an efficient private school is implanted. Their influence is well-known in the area and they are known favorably in the region. Besides the school management must be experienced enough to turn waste into value and liability into asset.
I already started a CBSE school till class X. I want to start IB diploma programme for senior secondary. I have been healing that it is not feasible for CBSE students to cope with IBDP and i will find it difficult to retain students. Is it really an incompatible arrangement as i have seen certain schools doing it.
yours is not an unheard of case at all. in fact, a majority of schools starting IB face the problems of curricular inconsistency between IB and other boards including CBSE , ICSE and even IGCSE. the CBSE or ICSE schools which successfully run IBDP keep the option for students open to opt for CBSE or ICSE in class 11th and 12th. and those who want to take up IB can do so. In fact, CBSE students have shown great potential in scoring highly in IBDP.
I have opened a new school which is till class 5. my plan is to add higher classes very quickly. The school is made on CBSE guidelines and we use NCERT books. I am going to open class 6th and 7th and apply for CBSE affiliation, can i call my school a CBSE school while promoting it.
No, primary schools are not affiliated to boards, they are just recognized by state or any international organization along with the state. you have to apply for running middle class syllabus till class 8th and only then you can promote children to class 7th if you want it to carry CBSE credentials. do not use “CBSE affiliated” in advance in any case.
No, first of all sports is a co-curricular activity not an extra -curricular one. no directive regarding investment on sports, or for that matter, any curricular segment is set by the board. Resources have to be adequate and you have to give what it takes for it to be adequate.
Teacher training material is supplied to the schools in timely manner by the board itself. There is no such outlet, to the best of our knowledge where you can get the teacher training material for a price. Training programmes organized by CBSE are founded on thorough research of the pedagogical scenario and it is very essential for the teachers to attend every training programme that is meant for them.
Getting affiliation for running vocational stream for a private institution is not usual as it is considered challenging. The infrastructure, resources, instructors and teachers required for sustaining subjects of the vocational stream are substantial. The affiliation for vocational subjects will have to be taken at the secondary level too as there are school certificate exams in class Xth too. The range of vocational subjects is wide say, from Geospatial technology to fashion designing or financial market management to food production besides the ones you mentioned. It is vital to assess how many of these would you be able to offer your students. To have the resources to give students what they expect while opting for vocational stream is a tremendous responsibility, if one can do that it is very rewarding.
There is no rule or law preventing any private unaided school to set the terms of eligibility like CTET qualified. However, it will be extremely difficult for you to find teachers for all subjects and disciplines that are CTET qualified. First, around 6 to 8 percent qualify and that’s the all India average and recruiting on the basis of scores of a one –day exam only can be a little short-sighted. You should concentrate on the academic record and professionalism of the teacher rather than CTET as an all-encompassing mark of competence.
I run IB PYP curriculum, I want to apply for affiliation of CBSE, can I directly apply for provisional affiliation for secondary classes IX and X. Do I have to necessarily get affiliated to CBSE for class 7th and 8th or I can directly go for affiliation from class 9th?
It is advisable to apply for Middle Class Syllabus approval for class 7th and 8th. In any event, you will be using the CBSE and IB name for positioning your school, you would not, I believe, like to mention that class 7th and 8th are unaffiliated. Not mentioning it thus amounts to declaring that they are affiliated, so it is proper to get the approval for running NCERT syllabus, which is anyway what you would be doing.
I am running a CBSE school with a provisional affiliation till class X. I am applying for sr. secondary affiliation. Besides that, we want to start class IX and X IGCSE for which more students (from within the school and outside) have applied than I have seats. Can I select them through an exam or on the basis of merit? It has come to my knowledge that I cannot take recourse to any discriminatory practice, what is the right course of action?
appeal of the new course with the international tag attached is understandable. You will have to use your discretion in dealing with the applications of your own students as you cannot reject it simply like an external application. If the raised cost is not deterring them, you will have to counsel both parents and students for which you can seek help of Cambridge International representative. Using merit list is viable but counselling of the child is the best course to take.
My school have been denied affiliation by the CBSE as the teachers do not possess required qualification. I have been informed, the board grants time and exemption in the matter of teacher’s qualification for the schools in regions where the availability of teachers is low. Is there any way to get the board to reconsider?
You will have to understand that the rejection on the ground of ill-qualified teachers comes only if a majority of the teachers in your employ do not have the requisite degrees and are, most likely, paid low. And as far as the question of general unavailability of teachers is concerned, if the region is deemed to be one of such cases the board must have considered and given you time. After all, are there really no schools in your area with qualified teachers? It is pointless to mull over reconsideration as inadequacy of qualification directly has a bearing on the future of the students and unless you correct that affiliation is hard to come by.
Before arriving at a decision to start a school, aspiring school promoters must take into consideration the availability of teachers in the target location.
I am planning to apply for affiliation from CBSE. CBSE bye-laws say that I can have an understanding with another organization for arranging the space for sports and physical education classes. Can I associate with a preschool near my school for sports and Physical Education?
I don’t think that it would be practical or proper to associate with a playschool for sports and physical education purposes for school children. For one it would not have the required space, given it is a preschool. It will also be inimical for the environment of the playschool itself. Furthermore, the total area after the collaborative arrangement with other organization the total area at the school’s disposal must not be lesser than 2 acres and the collaboration with any organization must be based on transparent and legitimate terms with no violation or irregularity.
We run a school which secured provisional affiliation in 2015, although we have taken steps to maintain quality of teachers and infrastructure etc as per the CBSE guidelines the strength of the school has been decreasing for the last two years. Some people have suggested to us that if the strength keeps falling CBSE is liable to withdraw our school’s affiliation, is it correct?
CBSE does not deny or withdraw affiliation basing it on the enrollment trend of the school. The drop in the strength is not one of the criteria per se. However, if the decreased rate of admissions is indicative of deep-seated problems involving school management, teaching standards etc. the board may take cognizance and scrutinize the practices of the school before deciding to withdraw affiliation.